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Led by the Welsh Government's historic environment service, Cadw is inviting bids for the installation of 2 major visual landmarks, inspired by Welsh legends, to be constructed and installed in the Year of Legends through a ‘design and ...

Design contest notice

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864
E-mail:
NUTS code: UKL

Internet address(es):

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Joint procurement
The contest is organised by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Year of Legends Commission for Cadw.

II.1.2)Main CPV code
92311000
II.2)Description
II.2.2)Additional CPV code(s)
92311000
92312200
II.2.4)Description of the procurement:

Led by the Welsh Government's historic environment service, Cadw is inviting bids for the installation of 2 major visual landmarks, inspired by Welsh legends, to be constructed and installed in the Year of Legends through a ‘design and build’ competition.

The artworks will be inspired by our greatest legends, will be innovative and imaginative and bring Wales's heritage to life; they will catch people's imaginations and inspire them to visit Wales and explore its incredible historic sites.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.10)Criteria for the selection of participants:

A dual stage procurement process will be used. Stage 1 will be used to provide a shortlist of artists for both commissions. During Stage 2, shortlisted artists will be invited to submit a design proposal along with quotations, a suggested timetable for spend and delivery.

Cadw is seeking Expressions of Interest from artists wishing to apply for either or both commissions. These expressions will take the form of Word document consisting of a small portfolio detailing outlining no more than 4 case studies of recent (in the last 5 years) work undertaken by the artist. The case study should demonstrate the following through images and brief explanatory texts:

- The approach the artist took in creating the artwork.

- The materials used and how installation was achieved.

- How the finished artwork met the clients brief.

- The budget and timescale for the artwork and whether the artwork was completed on time and to the agreed budget.

The following selection criteria will be used to evaluate Stage 1:

1. Demonstrate experience and capability - 40 percent.

2. Demonstrate use of appropriate materials - 40 percent.

3. Demonstrate ability to create artworks suitable for a unsupervised public space - 20 percent.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

Section IV: Procedure

IV.1)Description
IV.1.2)Type of contest
Restricted
Minimum number: 1
IV.1.7)Names of participants already selected:
IV.1.9)Criteria for the evaluation of projects:

Selection criteria - Stage 1.

1. Demonstrate experience and capability - 40 percent.

2. Demonstrate use of appropriate materials - 40 percent.

3. Demonstrate ability to create artworks suitable for a unsupervised public space - 20 percent.

The eight highest scoring bidders will advance to Stage 2. In the event of a tie, bidders scoring equally will advance to Stage 2.

Award criteria - Stage 2

1. Appropriateness / suitability for the environs of the selected heritage site - 30 percent.

2. A clear demonstration as to how the artwork celebrates the legends of Wales - 50 percent.

3. A description as to how the artwork will be created within budget and within timescales - 20 percent.

IV.2)Administrative information
IV.2.2)Time limit for receipt of projects or requests to participate
Date: 04/10/2016
Local time: 14:00
IV.2.3)Date of dispatch of invitations to participate to selected candidates
IV.2.4)Languages in which projects or requests to participate may be drawn up:
English
IV.3)Rewards and jury
IV.3.1)Information about prize(s)
A prize/prizes will be awarded: yes
Number and value of the prize(s) to be awarded:

Two works will be commissioned. The successful bidder/s will be commissioned to create and install the works, to a maximum budget of 500 000 GBP per work.

IV.3.2)Details of payments to all participants:

Due to the different types of works that could be commissioned, payment will be agreed with the Client post award.

IV.3.3)Follow-up contracts
Any service contract following the contest will be awarded to the winner or winners of the contest: yes
IV.3.4)Decision of the jury
The decision of the jury is binding on the contracting authority/entity: yes
IV.3.5)Names of the selected members of the jury:

Section VI: Complementary information

VI.3)Additional information:

Please note that although the principles of the Restricted Procedure are being followed for this exercise, because this is a design contest for a design and build contract, it is not caught by the requirement to follow OJEU timescales. As such you should note the timescales set out in this Notice.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=53649

(WA Ref:53649).

VI.4)Procedures for review
VI.4.1)Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864

Internet address:http://wales.gov.uk/?skip=1&lang=en

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/09/2016