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Land Agency Services.

Contract notice - utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig
Pentwyn Road
For the attention of: Kim Lambert
CF46 6LY Treharris
United Kingdom
Telephone: +44 1443452369

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:
Land Agency Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The DCC operating area covers Wales as well as adjoining parts of Herefordshire, Deeside, Cheshire, Shropshire and Merseyside.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 60

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000 GBP
II.1.5)Short description of the contract or purchase(s):
The selected suppliers to DCC will have experience in delivering negotiated compensation claims under the Water Industry Act 1991 and be able to support DCC in the sale of any properties deemed surplus to requirements in addition to general estate management support.
The 3 distinct areas of work captured under this requirement are as follows:
1. Land Agency securing access to private land for DCCs operations schemes and settling compensation under the Water Industry Act 1991 and other relevant legislation.
2. The disposal of surplus property on behalf of DCC by private treaty, auction or tender.
3. General Estates Management Services.
II.1.6)Common procurement vocabulary (CPV)

70300000, 70123000, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
DCWW, as the provider of water and waste water services throughout most of Wales, as well as parts of Herefordshire, Gloucestershire, Shropshire, Merseyside and Cheshire, carries out a number of pipe laying schemes connected with its operational requirements.
These schemes generate the need for investigations, advice, negotiation and agreement of terms connected with claims for compensation due under the relevant legislation.
The DCC Estates Services Division employs a team of chartered surveyors and other professional and administrative staff to deal with the process of complying with legislation, serving the appropriate notices, arranging entry to land and agreeing compensation. External land agents are required to support this function as required. The work will be split into the following lots within geographical areas.
Lot 1 - North.
The counties of Gwynedd, Conwy, Anglesey, Denbighshire, Flintshire and Wrexham and parts of, Cheshire, Merseyside and Shropshire.
Lot 2 - South East.
To include the counties of Vale of Glamorgan, Cardiff, Rhondda Cynon Taff, Caerphilly, Merthyr Tydfil, Newport, Blaenau Gwent, Torfaen, Monmouthshire, Herefordshire and parts of Gloucestershire, Powys.
Lot 3 - South West.
The counties of Bridgend, Neath Port Talbot, Swansea, Carmarthenshire, Pembrokeshire, Ceredigion.
Estimated value excluding VAT: 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Contract awarded will be for an initial 3 year period with options to extend for a further 2 years (1 + 1) at the sole discretion of DCC.
This means a possible total duration of 5 years if all options are taken.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders are able to bid for 1 or more of the lots.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre Qualification Document and/or Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Time limit for receipt of requests for documents or for accessing documents: 11.12.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.12.2016 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2021.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Suppliers Instructions - How to express interest in this opportunity:
1. Register your company on the DCC eSourcing portal (this is only required once)

- Browse to the DCC eSourcing Portal: and click the link to register:

- Accept the terms and conditions and click ‘continue’.
- Enter your correct business and user details.
- Note the username yo chose and click ‘Save’ when complete.
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Opportunity:
- Login to the portal with the username/password.
- Click the ‘PQQs/ITTs open to all Suppliers’ link.
These are Pre-Qualification Questionnaires or Invitation to Tenders open to any registered supplier.
- Click on the relevant PQQ/ITT to access the content.
- Click the ‘Express Interest’ button at the top of the page.
- This will move the PQQ/ITT into your ‘My PQQ/My ITTs’ page. (This is a secure area reserved for your projects only.)
- You can now access any attachments by clicking ‘Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Opportunity:
- Click ‘My response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.
- There may be a mixture of online and offline actions for you to perform (there is a detailed online help available).
- You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk on +44 8003684850 - details are provided on the DCC eSourcing Portal.
- You must download the documents yourself after you have expressed an interest, they will not be sent to you.
- Expressions of Interest will only be accepted through the eSourcing portal.
- All documentation must be returned electronically via the eSourcing portal.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: