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Cadw, Welsh Government on behalf of the Welsh Ministers has announced a major competition to mark 2017's Year of Legends. Two commissions are available for artists to create internationally recognisable artworks, installed at Wales' iconic ...

Design contest notice

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864
E-mail:
NUTS code: UKL

Internet address(es):

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Year of Legends Artwork Commissions.

Reference number: C206/2016/2017
II.1.2)Main CPV code
92311000
II.2)Description
II.2.2)Additional CPV code(s)
92311000
92312200
92312000
II.2.4)Description of the procurement:

Cadw, Welsh Government on behalf of the Welsh Ministers has announced a major competition to mark 2017's Year of Legends. Two commissions are available for artists to create internationally recognisable artworks, installed at Wales' iconic heritage sites. Following on from the success of the 2016 Year of Adventure, the Year of Legends campaign aims to raise the profile of Wales's tourism offer and attract even more visitors to Wales in 2017.

Nature has shaped Wales as a country full of visual drama and splendour. From the beginnings of our earliest times people added a stories to our wonderful landscapes; built castles and fought wars; forged industry, communities and inspired innovation; moulded artistic and sporting heroes. Wales is a country steeped in history with a vibrant 21st century culture; and there's nowhere else in the world quite like it.

Taking inspiration from this legacy we challenge artists to devise creative and inspirational ways to celebrate legendary Wales.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.10)Criteria for the selection of participants:

This is a Restricted procurement procedure; it will therefore be conducted in 2 stages. Stage 1 will be used to provide a shortlist of artists for both commissions (there are 2 commissions). Stage 2 will be divided into 2 Lots (1 Lot per commission) and artists need to state if they wish to bid for either or both Lots at Stage 1.

Selection Criteria (Stage 1) is as follows:

1. Demonstrate experience, skill and capability of creating original, highly creative quality artworks with the ability of achieving diverse visitor, community and commercial outcomes - Weighting = 55 %

2. Demonstrate ability to create artworks that sit within the public realm and are sensitive to location and reflective of setting and connect heritage, diversity of the community and contemporary art - Weighting = 45 %.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

Section IV: Procedure

IV.1)Description
IV.1.2)Type of contest
Restricted
Number of participants to be contemplated: 5
IV.1.7)Names of participants already selected:
IV.1.9)Criteria for the evaluation of projects:

Five artists will be invited to each Lot - these will be the top scoring 5 for each Lot who pass the qualification criteria at stage 1 of the process.

If 1 of the top scoring artists states they wish to bid for both Lots, they will be invited to both Lots at Stage 2 of the tender process.

The evaluation criteria for Stage 2 is as follows:

Quality Criteria

1. Conservation Principles

Outline how your proposal meets the Conservation Principles (please refer to section 4.1 of the Invitation to Tender document) - Weighting = 30 %.

2. Legends of Wales

A clear demonstration as to how the artwork celebrates the legends of Wales - Weighting = 30 %.

3. Community Engagement

Provide a proposal outlining how you will your undertake community engagement as part of your design developments - Weighting = 5 %.

4. Sustainability

Describe how the materials you will source and use will be sustainable both for the environment and for the long-term. If a temporary structure, describe how it will be sustainable for disposal, e.g. recyclable/reusable, etc. - Weighting = 5 %.

Commercial Criteria

5. Cost Effectiveness and Value for Money

A clear demonstration as to how the artwork will increase visitor numbers and create commercial benefits - Weighting = 30 %.

IV.2)Administrative information
IV.2.2)Time limit for receipt of projects or requests to participate
Date: 20/12/2016
Local time: 14:00
IV.2.3)Date of dispatch of invitations to participate to selected candidates
IV.2.4)Languages in which projects or requests to participate may be drawn up:
English, Welsh
IV.3)Rewards and jury
IV.3.1)Information about prize(s)
A prize/prizes will be awarded: no
IV.3.2)Details of payments to all participants:

Two artworks will be commissioned. The successful bidder/s will be commissioned to design, create and install the artworks to a maximum budget of 400 000 GBP per artwork.

Depending on the nature of the work commissioned, a payment schedule will be agreed with the winning bidders appropriate to their work programme and material requirements, subject to the Welsh Ministers agreeing the design and materials in advance (which will be confirmed via a Purchase Order sent to the artist); payments will be made within 30 days upon receipt of a correctly submitted invoice.

IV.3.3)Follow-up contracts
Any service contract following the contest will be awarded to the winner or winners of the contest: yes
IV.3.4)Decision of the jury
The decision of the jury is binding on the contracting authority/entity: yes
IV.3.5)Names of the selected members of the jury:

Section VI: Complementary information

VI.3)Additional information:

Please note that whilst the value of each Lot ranges between 250 000 GBP and 400 000 GBP, this may vary following consultation and final designs.

Where it states 5 at section IV.1.2 of this Notice, that means that 5 participants will be invited to each Lot - these will be the top scoring 5 for each Lot who pass the qualification criteria.

The contract duration is up to 2 years or until the artwork is fully completed and installed, this is because the contract duration may be dependent on the artwork proposed.

Under the terms of this contract the successful supplier/s will be required to deliver Community Benefits in support of the authority's economic and social objectives. Please see the tender documents for the Community Benefit priorities.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=57243

(WA Ref:57243).

VI.4)Procedures for review
VI.4.1)Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864

Internet address:http://wales.gov.uk/?skip=1&lang=en

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/11/2016