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The contracting authority (on behalf of itself, City of Cardiff Council, Swansea City and County Council, Torfaen County Borough Council, Powys County Council, Rhondda Cynon Taf County Borough Council, Carmarthenshire County Council and Gwynedd ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Flintshire County Council
County Hall, Flintshire
Mold
CH7 6NA
United Kingdom
Telephone: +44 1352701814
E-mail:
NUTS code: UKL23

Internet address(es):

Main address: www.flintshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
United Kingdom
Telephone: +44 2920873732
E-mail:
NUTS code: UKL22

Internet address(es):

Main address: www.cardiff.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1)Name and addresses
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792637578
E-mail:
NUTS code: UKL18

Internet address(es):

Main address: www.swansea.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1)Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
United Kingdom
Telephone: +44 1495762200
E-mail:
NUTS code: UKL16

Internet address(es):

Main address: www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
E-mail:
NUTS code: UKL24

Internet address(es):

Main address: www.powys.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United Kingdom
Telephone: +44 1443744550
E-mail:
NUTS code: UKL15

Internet address(es):

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1)Name and addresses
Gwynedd Council
Corporate Procurement Unit, Council Offices, Shire Hall Street
Caernarfon
LL55 1SH
United Kingdom
Telephone: +44 1286679772
E-mail:
NUTS code: UKL12

Internet address(es):

Main address: www.gwynedd.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.1)Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
United Kingdom
Telephone: +44 1267234567
E-mail:
NUTS code: UKL1

Internet address(es):

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.hymans.co.uk/
Additional information can be obtained from another address:
Hymans Robertson
London
United Kingdom
E-mail:
NUTS code: UKI

Internet address(es):

Main address: https://www.hymans.co.uk/

Tenders or requests to participate must be submitted to the following address:
Hymans Robertson LLP
London
United Kingdom
E-mail:
NUTS code: UKI

Internet address(es):

Main address: https://www.hymans.co.uk/

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Regulated third party operator to provide a series of collective vehicles for the Wales LGPS.

II.1.2)Main CPV code
66131100
II.1.3)Type of contract
Services
II.1.4)Short description:

The contracting authority (on behalf of itself, City of Cardiff Council, Swansea City and County Council, Torfaen County Borough Council, Powys County Council, Rhondda Cynon Taf County Borough Council, Carmarthenshire County Council and Gwynedd Council) (together the ‘All Wales Pool’) wishes to appoint a regulated third party operator to provide an authorised contractual scheme and other UK collective investment vehicles in order to benefit from economies of scale from the management of Welsh LGPS pension fund assets.

II.1.5)Estimated total value
Value excluding VAT: 35 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
66141000
66522000
66523000
66523100
II.2.3)Place of performance
NUTS code: UKL23
II.2.4)Description of the procurement:

The contracting authority (on behalf of itself, City of Cardiff Council, Swansea City and County Council, Torfaen County Borough Council, Powys County Council, Rhondda Cynon Taf County Borough Council, Carmarthenshire County Council and Gwynedd Council) (together the ‘All Wales Pool’) wishes to appoint a regulated third party operator to provide an authorised contractual scheme and other UK collective investment vehicles in order to benefit from economies of scale from the management of Welsh LGPS pension fund assets. The authority shall conduct a procurement process subject to the restricted procedure in accordance with the Public Contracts Regulations 2015 and Directive 2014/24/EU of the European Parliament and of the Council. The project will comprise a single contract (the ‘Operator Agreement’) comprising core operator services and discretionary ancillary advisory services. We expect to appoint a single contractor able to deliver, whether itself or with its named sub-contractor(s),the services. If a sub-contracted model is proposed by an Applicant, the Applicant must be the prime contractor who must also perform the core operator services. Applicants may not participate in more than one tender response. A draft services specification is included in the selection questionnaire which explains in full the scope of services. Broadly, the services involve the establishment and operation of an ACS and other UK collective investment vehicles; the preparation, maintenance and adherence to policies and processes required by regulators in relation to the operation of selected investment vehicles including provision of regulatory capital; the establishment and management of a range of sub-funds;management of investment managers and other third parties; reporting on fund performance; and maintenance of pricing of assets/shares.

The evaluation criteria will be specified in the Invitation to Tender. The Authority envisages that the criteria will be within the following specific ranges:

Service Delivery: 65-75 %

Legal: 5 %

Price: 25-35 %.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 239-435560
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Any economic operator that wishes to receive a copy of the Selection Questionnaire must send a request to and not to any other person or authority. Responses to the Selection Questionnaire must be submitted to the same email address no later than the date shown in section 4.2 of this Contract Notice

The Buyer is acting on behalf of the following organisations:

Cardiff City Council, Swansea City and County Council, Torfaen County Borough Council, Powys County Council, Rhondda Cynon Taf County Borough Council, Carmarthenshire County Council, Gwynedd Council.

(WA Ref:63872).

VI.4)Procedures for review
VI.4.1)Review body
Flintshire County Council
County Hall, Flintshire
Mold
CH7 6NA
United Kingdom
Telephone: +44 1352701814

Internet address:www.flintshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/03/2017