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DCC has a business requirement to appoint one or more service provider(s) under this multiple lot framework to deliver the following water network field service related activities: - Lot 1 - Leakage Optimisation Field Services, - Lot 2 - Survey and ...

Contract award notice - utilities

Results of the procurement procedure

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Dwr Cymru Cyfyngedig
Pentwyn Road, Nleson
Treharris
CF46 6LY
United Kingdom
Contact person: Procurement
Telephone: +44 1443452194
E-mail:
NUTS code: UKL

Internet address(es):

Main address: http://https://dwrcymru-welshwater.bravosolution.co.uk/web/login.html

Address of the buyer profile: http://https://dwrcymru-welshwater.bravosolution.co.uk/web/login.html

I.2)Joint procurement
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Water Network Field Services.

Reference number: DCWW/113/2016
II.1.2)Main CPV code
50411100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

DCC has a business requirement to appoint one or more service provider(s) under this multiple lot framework to deliver the following water network field service related activities:

- Lot 1 - Leakage Optimisation Field Services,

- Lot 2 - Survey and Design,

- Lot 3 - Installation and Maintenance of the Data Provision Estate,

- Lot 4 - Meter Verification.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 5 334 628.36 GBP
II.2)Description
II.2.1)Title:

Leakage Optimisation Services - Lot 1

Lot No: 1
II.2.2)Additional CPV code(s)
71631430
39370000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

All Wales.

II.2.4)Description of the procurement:

The services that maybe required under this lot are principally the provision of trained field based leakage maintenance technicians to undertake field based observational activities in specified DCC water network areas that will result in a consistent and reliable platform for deriving demand and leakage estimates. In addition to field based activity there may be a requirement for desk based analysts to produce work packages for field based technicians and to undertake detailed analysis to confirm the suitability of areas to comply with industry guidelines.

3.2

Field resources may be required to undertake comprehensive leakage detection surveys on Leakage Control Areas (LCAs) as provided by DCC in work packages under the framework. The purpose of the work will be to reduce leakage below its economic level.

3.3

Additionally, field based resources may be required to undertake leakage and demand investigations/surveys on Trunk Main Service Reservoir assets.

3.4

The Task(s) involved in delivering 3.1, 3.2 and 3.3 will include but will not be limited to the sounding of all existing water network fittings, locating/ pinpointing leakage and or possible leakage areas across the water network and inputting any leakage discoveries into SAP (DCC's enterprise management system). DCC welcome new and innovative methods of achieving the same, or enhanced outcomes and will work closely with the service provider on introducing alternative, innovative techniques as proposed by the service provider.

3.5

In addition, pressure logging activities and confirming the integrity of areas may be required. Surveys of household and non-household customers to enable accurate assignment of leakage allowances may also be required.

3.6

Resource profile based on estimated framework activity:

The geographical distribution of resources that may be required to fulfil services under this lot within the framework is expected to be consistent with that detailed in the table below. Please refer to section 2.3 of this document for further confirmation of DCC requirements under this framework. DCC area based figures included below are for modelling purposes and included DCC framework provision estimates at time of tendering:

Roles

Area Served

Total

South East

South West

North

Field Technician (Role 2A)

2

1

1

4

Field Technician (Role 2B)

8

4

2

14

Analyst (Role 3)

1

-

-

1

Analyst and Planner (Role 3)

5

2

1

8

Total

16

7

4

27

** Please refer to Section 8 of this document for Map of Dwr Cymru Cyfyngedig Operating Region and Areas **

- Field based leakage maintenance technicians will be required to monitor and provide data collection through actively visiting and recording data on DCC water network according to methods agreed by DCC under this framework and in accordance with a programme of work as provided by DCC under this framework from time to time. At no time shall technicians be required to interrupt the network unsupervised or unauthorised by DCC.

- Desk based analyst will be required to undertake at least the following:

- Undertake daily monitoring and assessment of flow and pressure data,

- Mobilise field staff to ensure leakage work stream objectives are achieved,

- Produce and report on programmes of work,

- Analyse base data and recommend improvements,

- Assist in the development of new monitoring areas,

- Be responsible for the H&S of field based personnel,

- Undertake monthly validation and reporting of related data,

- Undertake annual assessment and appraisal of related data,

- Production of monthly management reports;

- Specialist equipment maybe required to deliver the programme and shall be provided by the framework provider. Such equipment may include but is not limited to,

- Best available leak location and pipe tracing technologies,

- Confined space entry systems (access and egress),

- Bilge pumps,

- Gas detectors.

II.2.5)Award criteria
Quality criterion - Name: Aqualogic — Quality / Weighting: 48
Cost criterion - Name: Aqualogic — Cost / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Survey and Design

Lot No: 2
II.2.2)Additional CPV code(s)
71320000
39370000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

All Wales.

II.2.4)Description of the procurement:

The services that may be required under this lot are principally to support the survey and design stage of a water network asset replacement program. DCC at the time of tendering has requirement to replace circa 200 - 400 assets each year, varying from meters, pressure reducing valves and data loggers.

3.6 The framework provider under this lot shall be capable of undertaking a full GPS and Constructibility Pre-design survey for identified water network assets for replacement purposes and or for new schemes where new assets may be added to the existing network configuration.

3.7 In the event of work awarded, the framework service provider will be required to create a complete AutoCAD design and construction pack that adheres to full CDM and DCC standards and site specifics, and liaise with the DCC network technicians to agree a wholly constructible solution.

3.8 The service provider shall also create a GPS AutoCAD as laid drawing to DCC standards (Sub-Centimetre) capable of full electronic upload to ArcGIS in the required format (ESRI/DXF)

3.9

The following information shall be taken into account under the scope of this lot:

- DCC may provide an annual work package or activity on a non-routine or reactive basis,

- The geographical distribution of resources that maybe required to fulfil services under this lot within the framework is north (2 FTEs) and south Wales (2 FTE) plus a principal designer (1 FTE), location being flexible within DCC's operating region,

- All specialist equipment and or licenses required to support programmes of work will be provided by the service provider under this lot,

- Weekly work outputs will be subject to service level targets,

- Reactive work to be supported by appropriate service level,

- The number of designs that are accepted by DCC and or its third party providers will be a key measure of success,

- All Surveys to be recorded and provided with a 12 Fig. OSGR with sub-centimeter accuracy on X, Y and Z Axis,

- All OS Mapping shall be at 1:1250 from UK False Origin,

- All construction packs shall include A1 full detail design, a PCI, a full set of utility prints, location plans, CPP and other DCC required documentation as specified from time to time,

- All Signals shall be tested on GSM, 3G and 4G strengths and locations recorded and marked with a 12 Fig. OSGR with sub-centimetre accuracy.

II.2.5)Award criteria
Quality criterion - Name: GPS Aslaids — Quality / Weighting: 34.50
Cost criterion - Name: GPS Aslaids — Cost / Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Data Provision

Lot No: 3
II.2.2)Additional CPV code(s)
38421100
39370000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

All Wales.

II.2.4)Description of the procurement:

The services that maybe required under this lot are principally the installation and maintenance of logger and control devices purchased by DCC. This lot is in support of the field based activity required to maintain and improve / extend the volume of leakage monitoring devices located across DCC water network.

3.11

Principle activities will include installing logger and control devices at determined sites to design and manufacturer's standards. Reacting to communication error and rectifying problems on site in line with agreed SLAs and KPIs and recording performance on DCC systems as required.

3.12

The following information shall be taken into account under the scope of this lot:

- DCC may provide an annual work package or activity on a non-routine or reactive basis,

- In the event of programme of work appointed under the framework forward planning details shall be provided to DCC each week to support work scheduling,

- The geographical distribution of resources that maybe required to fulfil services under this lot within the framework is north (1 FTE) and south Wales (2 FTEs),

- All specialist equipment required to support programmes of work will be provided by the service provider under this lot,

- Reactive work shall be supported by an appropriate service level,

II.2.5)Award criteria
Quality criterion - Name: Aqualogic — Quality / Weighting: 54
Cost criterion - Name: Aqualogic — Cost / Weighting: 34.89
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Meter Verification

Lot No: 4
II.2.2)Additional CPV code(s)
38421100
44161200
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

The services that maybe required under this lot are principally to undertake Meter Verification tests on the water distribution and abstraction networks using best available verification technologies and techniques.

3.14

The output from each verification test shall be to produce auditable test results for each meter verified along with a recommendation report supporting future asset investment/improvement, water balance reporting enhancements and advances to DCC's GIS records.

3.15

The following information shall be taken into account under the scope of this lot:

- Indicative annual work programme / volume:

- 60 Verification tests and asset surveys on DG1 reportable network meters (quarterly schedule),

- A further 110 asset surveys on DG1 reportable meters (annual schedule),

- 50 Ad-hoc (2-5 day plannable) verification tests on network meters,

- 5 Emergency (reactive - 24 hrs/7 days per week) verification tests on network meters,

- 5 Ad-hoc verification tests on abstraction meters (2-5 day plannable);

- Anticipated work areas for the above indicative annual programme:

- South East Wales - 50 %,

- South West Wales - 25 %,

- North Wales - 25 %;

- Risk assessments and safe systems of work will be required for pre authorisation by DCC for all site work;

- Full adherence to DCCs relevant procedures and management of contractors process;

- Specialist equipment maybe required to deliver the programme and shall be provided by the framework provider. Such equipment may include but is not limited to:

- Best available verification technologies (ultrasonic and/or electromagnetic),

- Confined space entry systems (access and egress),

- Pipe wall thickness gauge,

- Bilge pump,

- Forced air equipment,

- Gas detectors;

- All work undertaken will be fully documented by the service provider and therefore include key operational and technical findings/outcomes;

- Reactive work shall be supported by appropriate service level.

II.2.5)Award criteria
Quality criterion - Name: Z-Tech — Quality / Weighting: 50.50
Cost criterion - Name: Z-Tech — Cost / Weighting: 31.06
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a periodic indicative notice

Section V: Award of contract

Contract No: DCWW/113/2016
Lot No: 1
Title:

Leakage Optimisation

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/04/2017
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Aqualogic
Wirral
United Kingdom
NUTS code: UKL
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Total value of the contract/lot: 3 475 932.75 GBP
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: DCWW/113/2016
Lot No: 2
Title:

Survey and design

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/04/2017
V.2.2)Information about tenders
Number of tenders received: 2
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Total value of the contract/lot: 618 420.00 GBP
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: DCWW/113/2016
Lot No: 3
Title:

Data Provision

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/04/2017
V.2.2)Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Aqualogic
Wrral
United Kingdom
NUTS code: UKL
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Total value of the contract/lot: 880 548.98 GBP
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section V: Award of contract

Contract No: DCWW/113/2016
Lot No: 4
Title:

Water Meter Verification

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/04/2016
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Z-Tech Control Systems Ltd
Cambridge
United Kingdom
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT) (Agree to publish? yes)
Total value of the contract/lot: 359 726.63 GBP
V.2.5)Information about subcontracting
V.2.6)Price paid for bargain purchases

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Dwr Cymru Welsh Water
Nelson
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/05/2017