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Cardiff and Vale College are issuing this PIN in relation to ‘the provision of cleaning and janitorial services to Eastern High Community Campus facility’. The successful provider will be required to clean the facility site daily ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cardiff and Vale College
Colcot Road
Barry
CF62 8YJ
United Kingdom
Contact person: Alex Ley
Telephone: +44 02920250250
E-mail:
NUTS code: UKL22

Internet address(es):

Main address: www.cavc.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0421

I.1)Name and addresses
Eastern High School
Trowbridge Road, Rumney
Cardiff
CF3 1XZ
United Kingdom
E-mail:
NUTS code: UKL22

Internet address(es):

Main address: http://www.easternhigh.cardiff.sch.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
I.4)Type of the contracting authority
Other type: further education provider
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of cleaning and janitorial services at Eastern High Community Campus.

Reference number: CAVC-EPCD-17-001
II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

Cardiff and Vale College are issuing this PIN in relation to ‘the provision of cleaning and janitorial services to Eastern High Community Campus facility’.

The successful provider will be required to clean the facility site daily incorporating janitorial and reactive cleaning services throughout the campus day.

A high level of cleaning service must be delivered to suit the operation of the business and the provision of emergency out of hours support when required.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90900000
90910000
90911000
90911100
90911200
90911300
90919000
90919200
90919300
II.2.3)Place of performance
NUTS code: UKL22
Main site or place of performance:

Eastern High Community Campus Facility.

II.2.4)Description of the procurement:

Cardiff and Vale College issue this PIN in relation to ‘The provision of cleaning and janitorial services to Eastern High Community Campus facility’.

The successful provider will be required to clean the facility site daily incorporating janitorial and reactive cleaning services throughout the campus day.

A high level of cleaning service must be delivered to suit the operation of the business and the provision of emergency out of hours support when required.

If awarded, this is a new contract that is scheduled to commence at the start of 2.1.2017 for a period of four years, with the option to extend for a further 1 year solely at the discretion of the authority.

The service required will involve a comprehensive cleaning service including routine and non-routine internal cleaning, plus some specific external cleaning.

The contract will be a fixed cost contract against the specification provided and as an indication of contract size, the total internal space for cleaning purposes is approx. 11 500 m2.

The contract/s will be awarded as one contract for this location. For the purposes of this exercise, throughout the remainder of this document, all references to contract and/or contractor should be read as including one single contract or contractor.

Cardiff and Vale College and Eastern High School wishes to be proud of its outsourced cleaning services which must reflect the high standard of education provided as its core activity. They are looking for a contractor that can excel in this particular type of environment and can provide the flexibility required taking into account the different demands of term-time, non-term-time and seasonality as well as the wide variety of building types, finishes and uses that make up the Community campus.

Experience of similar education-based and large operations is key to Cardiff and Vale College and Eastern High School as is the requirement to be flexible as developments within the new campus that may take place.

The names and addresses of the campus locations where a cleaning service will be required are shown below:

Eastern High Community Campus, Trowbridge Rd, CF3 1XZ.

11 500 m2.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible 1 year extension after initial 4 year contract.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
Accelerated procedure
Justification:

The tender process to be conducted includes a large number of internal stakeholders across a number of public sector organisations, with multiple layers of authorization required for project sign off. The contract commencement also needs to tie in with the projected building completion date, which is subject to change.

Therefore, the College requires shorter time-scales to be able to:

- Mobilize all internal stakeholders;

- Plan the internal tender award processes;

- Achieve the required authorization;

- Allow bidders appropriate time to mobilize and action there delivery plans prior to contract commencement.

All before the project build completion date, in a period of time whereby 2 of the organisations included within the process are undergoing their Summer Break.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 083-160790
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/07/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/07/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Initial contract planned for 2.1.2018 - 31.12.2022 with a possible 1 year extension. Recurrent procurement estimated for either 2022 or 2023.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=68423

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

- Sponsoring a College Sport Academy, event or activity;

- Sponsoring a College run charity event;

- Supporting a College charity partner by participating in events and activities;

- Supporting a College work experience student or apprentice;

- Supporting local charity run employment schemes;

- Training to community groups;

- Education contributions through career advice, career talks.

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref: 68423).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Cardiff and Vale College
Colcot Road
Barry
CF62 8YJ
United Kingdom
Telephone: +44 02920250250

Internet address:www.cavc.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/06/2017