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Office 365 Desktop mentor/self-help product.

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Contact person: Darren Evans
Telephone: +44 2920879648
E-mail:
NUTS code: UKL

Internet address(es):

Main address: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HPE Mentor.

II.1.2)Main CPV code
48190000
II.1.3)Type of contract
Services
II.1.4)Short description:

Office 365 Desktop mentor/self-help product.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 250 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48190000
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

Cardiff University requires a product to assist its staff and students to leverage the capabilities of the Microsoft Office 365 suite and associated products. As a minimum, this must include Office 2016 (Outlook, Word, Excel, Powerpoint), Skype for Business, One Drive, Mail, Calendar and Contacts. The product must already be in existence and already in use in a meaningful way in at least one other organisation of at least a similar size & scale (40 000). The Office 365 content must be regularly updated to keep reasonable pace with Microsoft's development of Office 365 and associated products. The product must be available for deployment for the next academic year.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

Cardiff University has researched the market place and the product identified is believed to be the only product of its kind that covers the desired Microsoft Office 365 modules and is already in use by other organisations that are of a similar or larger scale than Cardiff University. Award Criteria This is the most economically advantageous in terms of the ability to comprehensively meet the specification.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
29/06/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
HP Enterprise Services
Amen Corner, Caine Road
Bracknell
RG12 1NN
United Kingdom
Telephone: +44 7831093530
NUTS code: UKL22
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 225 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=68514

(WA Ref:68514).

VI.4)Procedures for review
VI.4.1)Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648

Internet address:www.cardiff.ac.uk/purch/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/06/2017