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As the lead authority on behalf of the Mid and West Wales region, Powys County Council is seeking to engage with suitably qualified and experienced organisation(s) for the provision of an Advocacy Service for Children and Young People.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
E-mail:
NUTS code: UKL14

Internet address(es):

Main address: https://etenderwales.bravosolution.co.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
United Kingdom
Telephone: +44 1267234567
E-mail:
NUTS code: UKL14

Internet address(es):

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1)Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
United Kingdom
Telephone: +44 1970633050
E-mail:
NUTS code: UKL14

Internet address(es):

Main address: http://www.ceredigion.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1)Name and addresses
Pembrokeshire County Council
County Hall, Pembrokeshire
Haverfordwest
SA61 1TP
United Kingdom
Telephone: +44 1437775905
E-mail:
Fax: +44 1437776510
NUTS code: UKL14

Internet address(es):

Main address: www.pembrokeshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolutions.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolutions.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Contract for Independent Professional Advocacy Services for Children and Young People.

Reference number: ITT_62879
II.1.2)Main CPV code
85000000
II.1.3)Type of contract
Services
II.1.4)Short description:

As the lead authority on behalf of the Mid and West Wales region, Powys County Council is seeking to engage with suitably qualified and experienced organisation(s) for the provision of an Advocacy Service for Children and Young People.

II.1.5)Estimated total value
Value excluding VAT: 1 024 062.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Independent Health Visitor Service

Lot No: 2
II.2.2)Additional CPV code(s)
85312320
85312300
85000000
98000000
73000000
79315000
85310000
II.2.3)Place of performance
NUTS code: UKL24
NUTS code: UKL14
Main site or place of performance:

Powys, Carmarthenshire, Ceredigion, Pembrokeshire.

II.2.4)Description of the procurement:

Open Procedure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 contract with an option to extend for a further 12 months at the Council's discretion.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Advocacy for Children 0 to 21 and the Active Offer

Lot No: 1
II.2.2)Additional CPV code(s)
85312320
85312300
85000000
98000000
73000000
79315000
85310000
II.2.3)Place of performance
NUTS code: UKL24
NUTS code: UKL14
Main site or place of performance:

Powys, Carmarthenshire, Ceredigion, Pembrokeshire.

II.2.4)Description of the procurement:

Open Procedure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is a 3 year contract with the option to extend for a further 12 months, at the Council's discretion.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is estimated that where this requirement is re-tendered, any notices will be published in or around May 2020.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Instructions for Suppliers - Registration on etenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the ‘Click here to register’ link.

- Accept the terms and conditions and click ‘continue’.

- Enter your correct business and user details.

- Note the username you chose and click ‘Save’ when complete.

- You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender

- Login to the portal with the username/password.

- Click the ‘Open Access ITTs’ link.

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

- This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the tender

- You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 - 18:00) on:

- eMail:

- Phone: 0800 368 4850 / Fax: 020 7080 0480.

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=68234

(WA Ref: 68234).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/06/2017