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Caerphilly County Borough Council is seeking suitably qualified organisations in the set up of a framework agreement for the provision of CCTV Services to Caerphilly CBC and in accordance with the framework Specification, Pricing Schedule, and Terms ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Contact person: Rhys James
Telephone: +44 1443863062
E-mail:
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):

Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for the Provision of CCTV Services to Caerphilly County Borough Council.

Reference number: CCBC/PS1654/17/RJ
II.1.2)Main CPV code
92222000
II.1.3)Type of contract
Services
II.1.4)Short description:

Caerphilly County Borough Council is seeking suitably qualified organisations in the set up of a framework agreement for the provision of CCTV Services to Caerphilly CBC and in accordance with the framework Specification, Pricing Schedule, and Terms and Conditions of Contract.

The Framework Agreement will consist of five (5) lots as detailed below and bidders can apply for one, more or all of the Lots available.

The Lots will be as follows:

Lot 1 - Supply and installation of CCTV Equipment to Parks and Open Spaces.

Lot 2 - Supply and installation of CCTV Equipment to Council owned Buildings.

Lot 3 - Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the site.

Lot 4 - Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments.

Lot 5 - Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply and installation of CCTV Equipment to Council owned Establishments

Lot No: 2
II.2.2)Additional CPV code(s)
32231000
32234000
32235000
92222000
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Supply and installation of CCTV Equipment to Council owned Establishments

This Lots will have a maximum of six providers who will be required to quote for work on a lowest cost to specification mini competition basis.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Criteria / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed before the end of the contract to ensure continuity of service.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further options for additional purchases will available via lowest cost to specification mini competition under the framework.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of Lot 3)

Lot No: 4
II.2.2)Additional CPV code(s)
92222000
32235000
32234000
32231000
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of Lot 3)

This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed before the end of the contract to ensure continuity of service.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further options for additional purchases will available via the framework via pre-established costs from the tender process.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room

Lot No: 3
II.2.2)Additional CPV code(s)
32231000
32234000
32235000
92222000
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room.

This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed before the end of the contract to ensure continuity of service.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further options for additional purchases will available via the framework via pre-established costs from the tender process.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required

Lot No: 5
II.2.2)Additional CPV code(s)
92222000
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required.

This Lot will have a single provider who will be required to provide detailed specifications and recommendations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed before the end of the contract to ensure continuity of service.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further options for additional purchases will available via the framework via pre-established costs from the tender process.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply and installation of CCTV Equipment to Parks and Open Spaces

Lot No: 1
II.2.2)Additional CPV code(s)
32234000
32235000
92222000
32231000
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Supply and installation of CCTV Equipment to Parks and Open Spaces

This Lots will have a maximum of six providers who will be required to quote for work on a lowest cost to specification mini competition basis.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed before the end of the contract to ensure continuity of service.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further options for additional purchases will available via lowest cost to specification mini competition under the framework.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Companies shall provide evidence of the relevant qualifications and experience of the key staff who would be available to service this requirement.

For the maintenance of the CCTV Control Room (LOT 3) companies must be qualified and certified to work on the Synetics software system.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/09/2017
Local time: 12:00
Place:

Ty Penallta, Tredomen Park, Ystrad Mynach, CF82 7PG.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract will be re-procured before the end of the current arrangement to ensure continuity of service.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the Register Now button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click Register

5. You will then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your User Name (User ID) and password. You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, then search for New Opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the Requests from Buyers command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the Items tab and the Documents tab as there will be information relating to the project held here.

14. You can now either Create a Response to, or Decline this opportunity.

This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods and/or services at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods and/or Services. This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=68515.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Tenderers are required to submit a Community Benefits Plan with their completed Method Statement, however this section will not be scored as part of the evaluation. See Continuous Improvement Statement in the tender document for further details

(WA Ref:68515)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address:www.caerphilly.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/06/2017