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Neath Port Talbot County Borough Council wishes to continue an asset sponsorship scheme that has been successfully running since 2012, and sought tenders from suitably experienced organisations to provide a sponsorship management service to commence ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
United Kingdom
E-mail:
NUTS code: UKL17

Internet address(es):

Main address: http://www.npt.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.2)Joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of a Sponsorship Management System.

Reference number: 1387
II.1.2)Main CPV code
79341200
II.1.3)Type of contract
Services
II.1.4)Short description:

Neath Port Talbot County Borough Council wishes to continue an asset sponsorship scheme that has been successfully running since 2012, and sought tenders from suitably experienced organisations to provide a sponsorship management service to commence on the 1.7.2017.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 406 103.88 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79341000
79341200
II.2.3)Place of performance
NUTS code: UKL17
Main site or place of performance:

Within the County Borough of Neath Port Talbot.

II.2.4)Description of the procurement:

Neath Port Talbot County Borough Council wishes to continue an asset sponsorship scheme that has been successfully running since 2012, and sought tenders from suitably experienced organisations to provide a sponsorship management service to commence on the 1.7.2017.

The successful service provider is required to work in partnership with the Council (the terms of which are set out in the conditions of contract included in the Invitation to Tender) to seek and secure maximum sponsorship from organisations for advertising returns, initially on the items and locations listed in the tender documentation.

At present the Council has a portfolio of roundabouts strategically selected with the County Borough, with scope to introduce other locations or remove locations during the length of the Contract.

At present, the Council is also running a pilot scheme in respect of Gateway Boundary Signs, Verges and Lighting Columns. The operation of these elements will be agreed between the Council and the Provider. Additionally, the Council will welcome new initiatives and methods of advertising that generate incremental net income and during the Contract the Council would be glad to receive representations from the successful provider as to any proposals for increased income generation that they determine appropriate.

As asset sponsorship service will not only provide valuable revenue generation but will also demonstrate partnership working between the Council and the business community.

II.2.5)Award criteria
Quality criterion - Name: Overall quality / Weighting: 30
Quality criterion - Name: Sub weighting — Method statement 1 — Marketing strategy / Weighting: 25
Quality criterion - Name: Sub weighting — Method statement 2 — Proposal to meet and exceed KPIs / Weighting: 25
Quality criterion - Name: Sub weighting — Method statement 3 — Project implementation plans / Weighting: 25
Quality criterion - Name: Sub weighting — Method statement 4 — Enhancement and maximisation of value of contract / Weighting: 25
Cost criterion - Name: Overall Price / Weighting: 70
Cost criterion - Name: Sub weighting — Fixed fee p.a / Weighting: 70
Cost criterion - Name: Sub weighting — Net advertising revenue / Weighting: 30
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 044-080618
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1387
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/06/2017
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Immediate Solutions
Dean Clough
Halifax
HX3 5AX
United Kingdom
NUTS code: UKE4
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 406 103.88 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

In relation to section II.1.7) and section V.2.4), Value of Procurement, the figure of 406 103.88 GBP relates to the fixed fee that will be paid to the Council. It does not include the % of Net Advertising Revenue that will be paid to the Council over the duration of the contract as this value is unknown.

(WA Ref: 68759).

VI.4)Procedures for review
VI.4.1)Review body
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
United Kingdom

Internet address:http://www.npt.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/07/2017