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Newport City Council invites tenders to establish: a) Lot 1 - An approved list of providers for Independent Living and Community Services for both adults and children and young people. b) Lot 2 - A contract for the ...

Social and other specific services - public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Contact person: Joanne James
Telephone: +44 1633656656
E-mail:
NUTS code: UKL21

Internet address(es):

Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://etenderwales@bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Day Opportunities, Independent Living and Community Services in Newport.

Reference number: NCC-2017-003
II.1.2)Main CPV code
85310000
II.1.3)Type of contract
Services
II.1.4)Short description:

Newport City Council invites tenders to establish:

a) Lot 1 - An approved list of providers for Independent Living and Community Services for both adults and children and young people.

b) Lot 2 - A contract for the provision of a dedicated day opportunities service for adults only.

II.1.5)Estimated total value
Value excluding VAT: 7 950 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Provision of a dedicated Day Opportunities Service within Newport

Lot No: 2
II.2.2)Additional CPV code(s)
85312000
85310000
II.2.3)Place of performance
NUTS code: UKL21
Main site or place of performance:

Within the geographical boundaries of Newport, currently located at Newport YMCA.

II.2.4)Description of the procurement:

This Lot is to establish a contract for the provision of a dedicated day opportunities service for adults within Newport.

The service is to be provided between 10:00 to 16:00 Monday to Fridays but also in the evenings and on the weekend. It is expected that the service will be provided to a minimum of 6 adults per day.

The current service has a base at Newport YMCA but providers can seek alternative provision that meets the requirements as set out in the Disability Discrimination Act 2005.

The service can be provided within the centre or in the community with a range of activities being available to users such as music, sports, cookery, etc.

The contract for this requirement will be for a three period with a possible extension of up to 2 years, year upon year.

More information about this requirement can be found in ITT_63184 issued on etenderwales.

II.2.6)Estimated value
Value excluding VAT: 450 000.00 GBP
II.2.7)Duration of the contract or the framework agreement
Duration in months: 60
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated value detailed is for the contract period of 3 years with a possible extension of up to 2 years, year upon year.

II.2)Description
II.2.1)Title:

Approved List of Providers for Independent Living and Community Services

Lot No: 1
II.2.2)Additional CPV code(s)
85310000
85312000
II.2.3)Place of performance
NUTS code: UKL21
Main site or place of performance:

Within the geographical boundaries of Newport.

II.2.4)Description of the procurement:

This Lot is to establish an approved provider list for day opportunities, independent living and community services for adults, children and young people.

Providers who are interested in applying to be appointed must be able to provide the services detailed through:

a) Face to face contact;

b) Visits/meetings throughout community venues across the City;

c) Social networks/events/activities;

d) Outreach services/groups;

e) Support groups;

f) 1 to 1 or group befriending.

They must also be able to develop volunteering within the services.

The approved provider list will operate with the same principles of a framework but will remain open for new entrants in the market within Newport to be able to be appointed to it if they meet the criteria within. The approved provider list will be for a period of four years with a possible extension of 1 year.

More detail with regards to this requirement can be found in ITT_63183 issued on etenderwales.

II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 GBP
II.2.7)Duration of the contract or the framework agreement
Duration in months: 60
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It should be noted that the estimated value stated:

1) Is for the period of four years and the possible extension of 1 year.

2) Includes existing spot contracts that will remain in place until such time a review is carried out. Following a review, the existing service provision may remain or an alternative service may be sought, utilising the newly created approved list of providers.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Form of procedure
Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest
Date: 18/08/2017
Local time: 12:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English

Section VI: Complementary information

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=68977

(WA Ref: 68977).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Telephone: +44 1633656656

Internet address:www.newport.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/07/2017