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Tender for the Re-modelling of Domiciliary Care Service on Anglesey. Joint Tender between the Isle of Anglesey County Council and Betsi Cadwaladr University Health Board (The Authorities). For the purpose of this document, both parties ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey
LL77 7TW
United Kingdom
Telephone: +44 1248751813
E-mail:
NUTS code: UKL11

Internet address(es):

Main address: www.anglesey.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.1)Name and addresses
Betsi Cadwaladr University Health Board
Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
United Kingdom
Contact person: Sharon Torr
Telephone: +44 1248385330
E-mail:
NUTS code: UKL12

Internet address(es):

Main address: http://www.wales.nhs.uk/

I.2)Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

Isle of Anglesey County Council

Betsi Cadwaladr University Health Board.

I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.sell2wales.gov.wales
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Domiciliary Care Services on Anglesey.

II.1.2)Main CPV code
85000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Tender for the Re-modelling of Domiciliary Care Service on Anglesey.

Joint Tender between the Isle of Anglesey County Council and Betsi Cadwaladr University Health Board (The Authorities). For the purpose of this document, both parties will also be referred to as ‘Commissioners’.

Please see Specification Document for further information.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Patch 2

Lot No: 2
II.2.2)Additional CPV code(s)
85000000
II.2.3)Place of performance
NUTS code: UKL11
II.2.4)Description of the procurement:

The contracts are based on delivering domiciliary care and Continuing Health Care (CHC). This also includes Extra Care Housing domiciliary care in Patch 1 and in Patch 2.

The Island is going to be split into 3 geographical patches. The areas are based on the Model Môn existing 6 areas with 2 areas of Model Môn being combined into 1 area, making a total of 3 areas in the new contract. All 3 patches have a mixture of urban and rural areas.

The tender has been split into 3 lots as follows:

Lot 1 - Patch 1

Lot 2 - Patch 2

Lot 3 - Patch 3

There will be 3 contracts awarded, 1 contract for each patch. Providers will be able to submit a bid for the 3 patches but will only be awarded 1 patch. Providers will need to rank their submissions in order of preference. There will be only 1 provider working in each patch. The successful provider will be responsible for all Care Packages within their allocated patch. Providers are welcome to create consortiums and bid together for the patches, but supplier collusion will not be permitted.

The provider will need to submit one response to the technical questionnaire but if submitting bids for more than one patch, the commercial envelope will need to be completed separately for each patch.

See specification document for more information.

This procurement exercise will be conducted in accordance with the Light Touch Regime of the Public Contract Regulations 2015 (PCR 2015).

The procurement process to be used is the ‘Competitive Procedure with Negotiation’. The Authority reserves the right to negotiate. The Authorities also have the right to accept the initial bid and may not enter into a separate negotiation stage before asking for best or final offers.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authorities propose to enter into a 3 Year contract with the option to extend for a further 3 year(s), on the basis 1 + 1 + 1.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Patch 3

Lot No: 3
II.2.2)Additional CPV code(s)
85000000
II.2.3)Place of performance
NUTS code: UKL11
II.2.4)Description of the procurement:

The contracts are based on delivering domiciliary care and Continuing Health Care (CHC). This also includes Extra Care Housing domiciliary care in Patch 1 and in Patch 2.

The Island is going to be split into 3 geographical patches. The areas are based on the Model Môn existing 6 areas with 2 areas of Model Môn being combined into 1 area, making a total of 3 areas in the new contract. All 3 patches have a mixture of urban and rural areas.

The tender has been split into 3 lots as follows:

Lot 1 - Patch 1

Lot 2 - Patch 2

Lot 3 - Patch 3

There will be 3 contracts awarded, 1 contract for each patch. Providers will be able to submit a bid for the 3 patches but will only be awarded 1 patch. Providers will need to rank their submissions in order of preference. There will be only 1 provider working in each patch. The successful provider will be responsible for all Care Packages within their allocated patch. Providers are welcome to create consortiums and bid together for the patches, but supplier collusion will not be permitted.

The provider will need to submit one response to the technical questionnaire but if submitting bids for more than one patch, the commercial envelope will need to be completed separately for each patch.

See specification document for more information.

This procurement exercise will be conducted in accordance with the Light Touch Regime of the Public Contract Regulations 2015 (PCR 2015).

The procurement process to be used is the ‘Competitive Procedure with Negotiation’. The Authority reserves the right to negotiate. The Authorities also have the right to accept the initial bid and may not enter into a separate negotiation stage before asking for best or final offers.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authorities propose to enter into a 3 Year contract with the option to extend for a further 3 year(s), on the basis 1 + 1 + 1.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Patch 1

Lot No: 1
II.2.2)Additional CPV code(s)
85000000
II.2.3)Place of performance
NUTS code: UKL11
Main site or place of performance:

Anglesey.

II.2.4)Description of the procurement:

The contracts are based on delivering domiciliary care and Continuing Health Care (CHC). This also includes Extra Care Housing domiciliary care in Patch 1 and in Patch 2.

The Island is going to be split into 3 geographical patches. The areas are based on the Model Môn existing 6 areas with 2 areas of Model Môn being combined into 1 area, making a total of 3 areas in the new contract. All 3 patches have a mixture of urban and rural areas.

The tender has been split into 3 lots as follows:

Lot 1 - Patch 1

Lot 2 - Patch 2

Lot 3 - Patch 3

There will be 3 contracts awarded, 1 contract for each patch. Providers will be able to submit a bid for the 3 patches but will only be awarded 1 patch. Providers will need to rank their submissions in order of preference. There will be only 1 provider working in each patch. The successful provider will be responsible for all Care Packages within their allocated patch. Providers are welcome to create consortiums and bid together for the patches, but supplier collusion will not be permitted.

The provider will need to submit one response to the technical questionnaire but if submitting bids for more than one patch, the commercial envelope will need to be completed separately for each patch.

See specification document for more information.

This procurement exercise will be conducted in accordance with the Light Touch Regime of the Public Contract Regulations 2015 (PCR 2015).

The procurement process to be used is the ‘Competitive Procedure with Negotiation’. The Authority reserves the right to negotiate. The Authorities also have the right to accept the initial bid and may not enter into a separate negotiation stage before asking for best or final offers.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authorities propose to enter into a 3 Year contract with the option to extend for a further 3 year(s), on the basis 1 + 1 + 1.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See additional documents within the tender and contract documentations.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 23/08/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Welsh, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69058.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Isle of Anglesey is committed to maximising Community Benefits from procurement activity. This will be achieved through the inclusion of specific clauses within procurement contracts known as Community Benefits clauses.

Community Benefits clauses are requirements which deliver wider benefits in addition to the core purpose of a contract. These clauses can be used to build a range of economic, social or environmental conditions into the delivery of council contracts.

Community Benefits clauses have, to date, been predominantly utilised in works contracts, however the revised Community Benefits Policy will ensure that Community Benefits are considered and included in all relevant contracts - including works, goods & services contracts.

The Community Benefits Policy will seek to:

- Support delivery of key council priorities

- Consider the inclusion of Community Benefits in all relevant procurement activities and maximise outcomes through the use of Voluntary Community Benefits

- Increase the Community Benefits outcomes generated through the inclusion of Community Benefits clauses within services and goods contracts

- Expand the types of Community Benefits outcomes generated

- Maximise the promotion of Community Benefits outcomes

(WA Ref:69058)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey.
LL77 7TW
United Kingdom
Telephone: +44 1248750057

Internet address:www.anglesey.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/07/2017