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South Wales Fire and Rescue Service in collaboration with Mid and West Wales Fire and Rescue Service and Welsh Ambulance Service Trust are seeking to appoint suitably qualified and experienced contractors to supply, commission and maintain a complete ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Wales Fire and Rescue Service
Headquarters, Forest View Business Park
Llantrisant
CF72 8LX
United Kingdom
Contact person: Julie Snooks
Telephone: +44 1443232755
E-mail:
Fax: +44 1443232180
NUTS code: UKL

Internet address(es):

Main address: www.southwales-fire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1)Name and addresses
Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
United Kingdom
Telephone: +44 3706060699
E-mail:
Fax: +44 1267220562
NUTS code: UKL

Internet address(es):

Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.1)Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Telephone: +44 1443848585
E-mail:
NUTS code: UK

Internet address(es):

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Installation of Paxton Net2 Door Access Control System.

Reference number: SWEU014
II.1.2)Main CPV code
42961100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

South Wales Fire and Rescue Service in collaboration with Mid and West Wales Fire and Rescue Service and Welsh Ambulance Service Trust are seeking to appoint suitably qualified and experienced contractors to supply, commission and maintain a complete Paxton Net 2 door entry Access System throughout their Service Areas.

The contract will be split into 3 lots, and suppliers will have the opportunity to bid for one or more lots. If a supplier wishes to apply for more than one lot, you will be required to complete the scored requirements for each lot within the PQQ.

The term of the contract will be 3 Years.

II.1.5)Estimated total value
Value excluding VAT: 900 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

South Wales Fire and Rescue Service

Lot No: 1
II.2.2)Additional CPV code(s)
42961100
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Fire Stations located in South Wales Fire & Rescue Service Area, see attached Appendix A.

II.2.4)Description of the procurement:

The requirement is to install and commission a complete Paxton Net 2 door entry Access System to 40 Fire Stations located within the South Wales Fire and Rescue Services Area (Please see attached Appendix A). The works required will include:-

- Fitting of Magnetic Locks to front and rear doors of Stations.

- Install emergency release buttons

- Install all cabling from SWFRS server to the Paxton ACU on front and rear doors.

- Disable and remove existing locks from front and rear doors.

- Install all associated cabling.

- Carry out testing and commissioning prior to hand over.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2017
End: 30/03/2018
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mid and West Wales Fire and Rescue Service

Lot No: 2
II.2.2)Additional CPV code(s)
42961100
31351000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Premises within the boundary of Mid and West Wales Fire and Rescue Service Area.

II.2.4)Description of the procurement:

The requirement is to install,commission and maintain a complete Paxton Net 2 door entry Access system to Fire Service Headquarters and Fire Service Command Buildings with a view to roll out to the remaining 51 stations throughout the Estate over a 2-3 year period. (Attached at Appendix B). The Required works will include:-

- Fitting of Magnetic Locks to front and rear doors of Fire Service Headquarters buildings, 6 Command locations and a phased installation over 2-3 years at the remaining 51 Fire stations.

- Install emergency release buttons

- Install all cabling from MAWWFRS server to the Paxton ACU on front and rear doors.

- Disable and remove existing locks from front and rear doors.

- Install all associated cabling.

- Carry out testing and commissioning prior to hand over.

The FRS is seeking to appoint 1 contractor to carry out the works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Welsh Ambulance Service Trust

Lot No: 3
II.2.2)Additional CPV code(s)
42961100
31351000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Welsh Ambulance premises across Wales.

II.2.4)Description of the procurement:

The requirement is to install, commission and maintain a complete Paxton Net 2 door entry Access system to all WAST managed properties throughout Wales, these will include single point systems for the smaller facility to multiple points of access and egress for larger buildings and sites, such as larger administrative facilities. With an estate of 100+ buildings a phased install would be preferred over a 2-3 year period although other factors may influence this approach, the majority of ambulance stations are located near to fire service buildings and within the main urban centres throughout Wales.

- Fitting of various sized magnetic lock systems to be adaptable and flexible to accommodate the various sized buildings within Wales, an anticipated install period of 2-3 years is reasonable, however access to funding may accelerate or decelerate such a programme.

- Install emergency release buttons

- Ensure connectivity from regional server rooms or external facilities to the Paxton ACU to all door access systems.

- Disable and remove existing locks the doors of existing facilities and make good where reasonable practicable

- Install all associated cabling to ensure full connectivity is maintained.

- Carry out testing, training and commissioning prior to hand over.

- Provide details of card type and available solutions.

- Provide details of maintenance packages available.

The WAST is seeking to appoint 1 contractor to carry out the works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/08/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69346.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:69346).

VI.4)Procedures for review
VI.4.1)Review body
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
United Kingdom
Telephone: +44 1443232755
Fax: +44 1443232180

Internet address:www.southwales-fire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/07/2017