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The NHS Wales Informatics Service (NWIS) is keen to support innovative companies to create solutions and support the development of emergent technologies by progressing with a cutting edge procurement project to establish a Dynamic Purchasing System ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
NHS Wales Informatics Service as hosted by Velindre NHS Trust
21 Cowbridge Road East
Cardiff
CF11 9AD
United Kingdom
Contact person: Mr Matthew Perrott
Telephone: +44 7786674635
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.wales.nhs.uk/nwis

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Digital Patient Services Partners Dynamic Purchasing System.

Reference number: P470
II.1.2)Main CPV code
72222300
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The NHS Wales Informatics Service (NWIS) is keen to support innovative companies to create solutions and support the development of emergent technologies by progressing with a cutting edge procurement project to establish a Dynamic Purchasing System (DPS) for Digital Patient Services Partners.

This will be the first ever DPS created in Health in the UK and within any known ICT market. DPS are a relatively new and untested procurement process that is believed will have significant benefit not only for the NHS but also as a catalyst to create innovative and agile markets.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description
II.2.1)Title:

Application development & integration with NHS Wales products

Lot No: 2
II.2.2)Additional CPV code(s)
48000000
48100000
72212000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any or all of the Health Boards / trusts in NHS Wales.

II.2.4)Description of the procurement:

This Lot will be utilised for the procurement of Application Development and Integrations where NHS Wales wishes for the development of a specific product or service which would integrate with any of the NHS Wales National Products or Services. At a high level, the typical requirements being purchased under this lot are:

i. existing products which could integrate with NHS Wales products

ii. development of a product to integrate with NHS Wales products

iii. Suppliers to be responsible for the support and maintenance of a developed product

An example of the authority utilising this lot, could be for the purchasing of an application/service, that integrates with an in house developed application to provide patients with information specifically related to the information obtained from test results. Alternatively, it could be utilised for the authority to purchase a solution to provide clinical decision support integrated with its own in house developed applications. Intellectual Property (IP) would be shared between NHS Wales and the supplier

A typical requirement for this lot would be mobile app, integrating with the Welsh Records Reporting Service (WRRS) to obtain access to test results for Diabetic patients.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Design and Development Resources

Lot No: 3
II.2.2)Additional CPV code(s)
48000000
48100000
72212000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any or all of the Health Boards or Trusts in NHS Wales.

II.2.4)Description of the procurement:

This Lot will be utilised for the procurement of resources to work with NHS Wales Informatics Service to develop an NHS Wales product or service on behalf of NWIS. At a high level, the typical requirements being purchased under this lot are:

i. Provision of a team to undertake development

ii. Application Support would be the responsibility of NWIS

iii. Supplier to take a lead in the design of solutions

An example of the authority utilising this lot, could be for the purchasing of specific user experience design advice resource, to address a specific shortfall in authority resources. Alternatively, it could be for the authority purchasing development skills and knowledge to carry out the development of a module for an in house developed application. Intellectual Property (IP) resulting from all work would be retained by NHS Wales.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Research and Development

Lot No: 5
II.2.2)Additional CPV code(s)
48100000
72212000
48000000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales.

II.2.4)Description of the procurement:

This Lot will be utilised for the procurement of research and development of an IT solution in response to a project or business need within NHS Wales.

There would be no implementation requirements and the providers of services would be responsible for the conception of a solution using technologies and facilities available to NHS Wales. At a high level, the typical requirements being purchased under this lot are:

i. System / solution design

ii. Investigation / research into stakeholder requirements

iii. Solution development

An example of the authority utilising this lot, could be the authority offering an R&D challenge to address an issue to a specific known problem where a design is not known. Intellectual Property (IP) would be shared between NHS Wales and the supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less that 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital Patient Services System and Applications

Lot No: 1
II.2.2)Additional CPV code(s)
48000000
48100000
72212000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales.

II.2.4)Description of the procurement:

LOT 1 - Digital Patient Services System and Applications

This Lot will be utilised for the procurement of any software products, systems or applications that are readily available for implementation. At a high level, the typical requirements being purchased under this lot are:

i. Market ready products that are ready for implementation

ii. Supplier would be responsible for the support and maintenance of the product

An example of the authority utilising this lot, could be for the purchasing of a mobile application to provide health promotion advice to patients on diet or exercise. Intellectual Property (IP) would be retained by the supplier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Support for Digital Patient Services System and Applications

Lot No: 4
II.2.2)Additional CPV code(s)
48000000
48100000
72212000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales.

II.2.4)Description of the procurement:

This Lot will be utilised for the procurement of support for a particular product or services on behalf of NHS Wales Informatics Service. At a high level, the typical requirements being purchased under this lot are:

i. to act as a Support Resource for NHS Wales

ii. Application Support would be the responsibility of NWIS

An example of the authority utilising this lot, could be for the purchasing of support resources to address a specific shortfall in authority resources.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 020-033437
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

All Award Notices required under the DPS will be published as per the requirements of the Public Contracts Regulations 2015.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please note that all information for bidders in respect of this Dynamic Purchasing System have been provided within the Bravo eTender Wales portal.

The Authorities that may compete their own requirement(s) under this Dynamic Purchasing System (as published in the OJEU notice, and for whom the Authority is acting in this procurement), are Health Boards and Trusts in Wales, in particular but not limited to:

(a) Abertawe Bro Morgannwg University Local Health Board

(b) Aneurin Bevan University Health Board

(c) Betsi Cadwaladr University Local Health Board

(d) Cardiff and Vale University Local Health Board

(e) Cwm Taf University Health Board

(f) Hywel Dda University Health Board

(g) Powys Teaching Health Board

(h) Velindre NHS Trust

(i) Welsh Ambulance Services NHS Trust

(j) The Welsh Ministers

(k) Public Health Wales NHS Trust

or any contracting Authority that may replace or succeed them, together known as the ‘Authority Parties’.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=67008

(WA Ref:67008)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
NHS Wales Informatics Service
21 Cowbridge Road East
Cardiff
CF11 9AD
United Kingdom
E-mail:

Internet address:http://www.wales.nhs.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/07/2017