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The Council hereby gives notice to the market that it intends to undertake the following procurement process in order to establish a contract for Highway Asset Management Consultancy Services in order to further develop and enhance the highway asset ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Contact person: Chris Davidge
Telephone: +44 1443863063
E-mail:
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):

Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1)Name and addresses
Blaenau Gwent County Borough Council
Anvil Court, Church Street
Abertillery
NP13 1DB
United Kingdom
Telephone: +44 1495311556
E-mail:
NUTS code: UKL16

Internet address(es):

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1)Name and addresses
Bridgend County Borough Council
Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
United Kingdom
Telephone: +44 1656642596
E-mail:
NUTS code: UKL17

Internet address(es):

Main address: www.bridgend.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.1)Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
United Kingdom
Telephone: +44 2920873732
E-mail:
NUTS code: UKL22

Internet address(es):

Main address: www.cardiff.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1)Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
United Kingdom
Telephone: +44 1267234567
E-mail:
NUTS code: UKL14

Internet address(es):

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1)Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
United Kingdom
Telephone: +44 1545570881
E-mail:
NUTS code: UKL1

Internet address(es):

Main address: http://www.ceredigion.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1)Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
United Kingdom
Telephone: +44 1492574000
E-mail:
NUTS code: UKL13

Internet address(es):

Main address: http://www.conwy.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1)Name and addresses
Denbighshire County Council
Brighton Road
Rhyl
LL18 3HN
United Kingdom
Telephone: +44 1824712225
E-mail:
NUTS code: UKL13

Internet address(es):

Main address: www.denbighshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1)Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
United Kingdom
Telephone: +44 1352701814
E-mail:
NUTS code: UKL23

Internet address(es):

Main address: www.flintshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses
Gwynedd Council
Corporate Procurement Unit,, Council Offices, Shire Hall Street
Caernarfon
LL55 1SH
United Kingdom
Telephone: +44 1286679772
E-mail:
NUTS code: UKL12

Internet address(es):

Main address: www.gwynedd.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.1)Name and addresses
Isle of Anglesey County Council
Council Offices, Llangefni
Anglesey
LL77 7TW
United Kingdom
Telephone: +44 1248750057
E-mail:
NUTS code: UKL11

Internet address(es):

Main address: www.anglesey.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.1)Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
United Kingdom
Telephone: +44 1685725000
E-mail:
NUTS code: UKL15

Internet address(es):

Main address: http://www.merthyr.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1)Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
United Kingdom
Telephone: +44 1633644644
E-mail:
NUTS code: UKL21

Internet address(es):

Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.1)Name and addresses
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
United Kingdom
Telephone: +44 1639763936
E-mail:
NUTS code: UKL17

Internet address(es):

Main address: http://www.npt.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.1)Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
United Kingdom
Telephone: +44 1633656656
E-mail:
NUTS code: UKL21

Internet address(es):

Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1)Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
United Kingdom
Telephone: +44 1437775905
E-mail:
Fax: +44 1437776510
NUTS code: UKL14

Internet address(es):

Main address: www.pembrokeshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1)Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
E-mail:
NUTS code: UKL24

Internet address(es):

Main address: www.powys.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United Kingdom
Telephone: +44 1443744550
E-mail:
NUTS code: UKL15

Internet address(es):

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1)Name and addresses
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792637578
E-mail:
NUTS code: UKL18

Internet address(es):

Main address: www.swansea.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1)Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
United Kingdom
Telephone: +44 1495762200
E-mail:
NUTS code: UKL16

Internet address(es):

Main address: www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
Barry
CF63 4RU
United Kingdom
Telephone: +44 1446709767
E-mail:
NUTS code: UKL22

Internet address(es):

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1)Name and addresses
Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292792
E-mail:
NUTS code: UKL23

Internet address(es):

Main address: www.wrexham.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.1)Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864
E-mail:
NUTS code: UKL

Internet address(es):

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

County Surveyors Society Wales (CSSW) Highway Asset Management Planning.

Reference number: CCBC/PS1525/CD/17
II.1.2)Main CPV code
71311000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council hereby gives notice to the market that it intends to undertake the following procurement process in order to establish a contract for Highway Asset Management Consultancy Services in order to further develop and enhance the highway asset management framework for all Welsh Local Authorities and Welsh Government. Further details of the performance specification requirements are set out within the Invitation to Tender document.

II.1.5)Estimated total value
Value excluding VAT: 1 100 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71311210
71311300
71312000
71313000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Across all Welsh Local Authorities.

II.2.4)Description of the procurement:

The purpose of this procurement is to provide the 22 Local Authorities in Wales including for Welsh Government on behalf of the County Surveyors Society Wales (CSSW), with the necessary professional services in connection with Highway Asset Management Planning. The Local Authorities including for Welsh Government are seeking Consultants that have the necessary experience and expertise in the development of highway asset management planning and processes. Further information on the core aims and objectives of the Contract are set out within the Invitation to Tender. It is anticipated that contracted services will commence from the 1.2.2018 for an initial period of 3 years (with an option to extend for a further period of up to 2 years at 12 monthly intervals).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 1 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract Year 4 and Year 5 are subject to extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Procurement is intended to be administered via the Open Procedure as contained within the Public Contracts Regulations 2015. The contract will be let under the NEC3 Professional Services Contract Option G: Term Contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The Consultant must provide professionally qualified staff that receive on-going training whilst also ensuring that staff remain competent and professional in the services they provide.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to the Minimum Contract Requirements set out within the Invitation to Tender. Please also note the Performance Incentive Schedule set out within the performance specification.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 068-128364
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/09/2017
Local time: 12:00
Place:

Caerphilly CBC, Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, CF82 7PG.

Information about authorised persons and opening procedure:

In accordance with Caerphilly CBC Standing Orders for Contracts.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

During Quarter 3 and 4 of Year 2020 a decision will be made in regards to utilising the extension years of the contract term. If the extension years are not utilised then consideration will be given as to whether or not any new procurement process will be implemented.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Tenderers must express an interest in this tender by completing the following:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you to follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.

If you require assistance please contact Natasha Ford 01443 863075 - or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=67762.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The successful contractor will be required to deliver Community Benefits in support of the Council's economic, environmental and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

(WA Ref:67762)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address:www.caerphilly.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/07/2017