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The Police and Crime Commissioner for South Wales has a requirement for the service and maintenance of open protocol cell management systems at Bridgend, Merthyr, Swansea and Cardiff Bay. The service and maintenance for Bridgend, ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Police and Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
United Kingdom
E-mail:
NUTS code: UKL

Internet address(es):

Main address: www.south-wales.police.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Service and Maintenance for the Cell Management Systems at Custody Suites.

Reference number: itt_56629
II.1.2)Main CPV code
50610000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Police and Crime Commissioner for South Wales has a requirement for the service and maintenance of open protocol cell management systems at Bridgend, Merthyr, Swansea and Cardiff Bay.

The service and maintenance for Bridgend, Merthyr and Swansea will commence on 1.2.2018.

The service and maintenance for Cardiff Bay will commence on 8.1.2020.

Maintenance support will be required 24 hours a day, 365 days a year. Planned and preventative maintenance will also be required.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50610000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Bridgend, Merthyr, Swansea and Cardiff.

II.2.4)Description of the procurement:

The Police and Crime Commissioner for South Wales has a requirement for the service and maintenance of open protocol cell management systems at Bridgend, Merthyr, Swansea and Cardiff Bay.

The service and maintenance for Bridgend, Merthyr and Swansea will commence on 1.2.2018.

The service and maintenance for Cardiff Bay will commence on 8.1.2020.

Maintenance support will be required 24 hours a day, 365 days a year. Planned and preventative maintenance will also be required.

For suppliers who are interested in tendering, site visits will take place on Tuesday 15th August. If you wish to attend you must send a request via the etenderwales website's messaging facility by 12:00 noon on Thursday 10th August at the latest.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further one year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Mandatory requirements:

Engineers, working on this contract, must have experience of working in a police custody environment.

Contractor must currently offer a support service 24 hours a day, 365 days a year.

Contractor must have NSI Gold accreditation, or equivalent, for CCTV, intruder and access control.

Contractor must have NICEIC or ECA certification, or equivalent.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Mandatory requirements:

Engineers, working on this contract, must have experience of working in a police custody environment.

Contractor must currently offer a support service 24 hours a day, 365 days a year.

Contractor must have NSI Gold accreditation, or equivalent, for CCTV, intruder and access control.

Contractor must have NICEIC or ECA certification, or equivalent.

III.2.2)Contract performance conditions:

Further information can be found in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately July 2020 or, if the contract is extended July 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=68768

(WA Ref:68768).

VI.4)Procedures for review
VI.4.1)Review body
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
United Kingdom
Telephone: +44 1656655555

Internet address:www.south-wales.police.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/07/2017