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Conwy County Borough Council is seeking to appoint a suitable Supplier to design, print and distribute season brochures for Venue Cymru.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
United Kingdom
Contact person: Sian Mather
Telephone: +44 1492574142
E-mail:
NUTS code: UKL13

Internet address(es):

Main address: http://www.conwy.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Overall Objective.

Reference number: 1
II.1.2)Main CPV code
22150000
II.1.3)Type of contract
Services
II.1.4)Short description:

Conwy County Borough Council is seeking to appoint a suitable Supplier to design, print and distribute season brochures for Venue Cymru.

II.1.5)Estimated total value
Value excluding VAT: 260 500.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
22150000
II.2.3)Place of performance
NUTS code: UKL13
II.2.4)Description of the procurement:

Conwy County Borough Council is seeking a suitable supplier to design, print and distribute season brochures for Venue Cymru, a leading entertainment venue in North Wales.

The season brochure is produced 3 times a year in January, May and September with different seasonal content for each brochure production. The brochure includes contents for both Venue Cymru and Theatr Colwyn performances, as well as promotional advertisements for local businesses and supporters of the establishment.

Please refer to the tender documents for full details of the contract requirements.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Specific Information / Weighting: 50 %
Price - Weighting: 50 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 04/11/2017
End: 03/11/2020
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 1 further year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Cost options are detailed in the tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please refer to the tender documents for full details of the requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2013/S 121-207575
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 13/09/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 to 4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

Please refer to the tender documents for full details of the contract requirements.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at: http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69630

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits relating to Contributions to Education / Educational Incentives will be sought via the non-core approach. Please refer to Appendix 5 for full details of the Community Benefits sought.

(WA Ref:69630).

VI.4)Procedures for review
VI.4.1)Review body
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
United Kingdom
E-mail:

Internet address:http://www.conwy.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/08/2017