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Pembrokeshire County Council (the Council) invite you to submit a bid (called a ‘tender’) for the supply and maintenance of refrigerators, freezers and freezer rooms. The Framework will be for a 3 year period with an extension ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Pembrokeshire County Council
County Hall, Pembrokeshire
Haverfordwest
SA61 1TP
United Kingdom
Telephone: +44 1437775905
E-mail:
Fax: +44 1437776510
NUTS code: UKL14

Internet address(es):

Main address: www.pembrokeshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework for the Supply and Maintenance of Refrigerators, Freezers and Freezer Rooms.

Reference number: PROC/1718/040
II.1.2)Main CPV code
39711100
II.1.3)Type of contract
Services
II.1.4)Short description:

Pembrokeshire County Council (the Council) invite you to submit a bid (called a ‘tender’) for the supply and maintenance of refrigerators, freezers and freezer rooms.

The Framework will be for a 3 year period with an extension option of up to 12 months.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
39711100
II.2.3)Place of performance
NUTS code: UKL14
II.2.4)Description of the procurement:

Pembrokeshire County Council (the Council) invite you to submit a bid (called a ‘tender’) for the supply and maintenance of refrigerators, freezers and freezer rooms.

The Framework will be for a 3 year period with an extension option of up to 12 months.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Servicing of freezer rooms / Weighting: 5
Quality criterion - Name: Repair of equipment / Weighting: 12.5
Quality criterion - Name: Delivery / Weighting: 12.5
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

12 month option to extend on agreement of both parties.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 08/09/2017
Local time: 16:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either in 3 or 4 years depending if the extension option has been utilised.

VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69859

(WA Ref: 69859).

VI.4)Procedures for review
VI.4.1)Review body
Pembrokeshire County Council
County Hall, Pembrokeshire
Haverfordwest
SA61 1TP
United Kingdom
Telephone: +44 1437775905
Fax: +44 1437776510

Internet address:www.pembrokeshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/08/2017