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Finance Wales (FW) is looking to procure a suitable organisation to carry out internal audit services for the Finance Wales Group. Further information regarding the services can be obtained from the Invitation to Tender. ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Finance Wales plc
1 Capital Quarter, Tyndall Street
Cardiff
CF10 4BZ
United Kingdom
Contact person: Sarah Patnett
Telephone: +44 2920338100
E-mail:
NUTS code: UKL

Internet address(es):

Main address: www.financewales.co.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0555

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.etenderwales.bravosolution.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Internal Audit Services to the Finance Wales Group.

Reference number: FW-NM-07-17
II.1.2)Main CPV code
79212200
II.1.3)Type of contract
Services
II.1.4)Short description:

Finance Wales (FW) is looking to procure a suitable organisation to carry out internal audit services for the Finance Wales Group.

Further information regarding the services can be obtained from the Invitation to Tender.

The tender will be undertaken through an electronic tendering profile at www.etenderwales.bravosolution.co.uk

Full instructions on accessing the eTender are found in section VI.3 of this notice.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79212200
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

FW is seeking to appoint an organisation to provide internal audit services to evaluate the effectiveness of the controls established by FW's management team and its approach to risk management, control and governance comprised within the policies, procedures and operations of the Finance Wales Group.

The services required are described in the Invitation to Tender.

FW has concluded that it is not appropriate to divide the internal audit services into lots because of the importance of ensuring consistency of service provision across all of the internal audit services required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2017
End: 30/06/2023
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract will run for a period of 5 years but FW will have the option to terminate the contract after 3 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For FW's specific requirements, please see the information contained within the ITT and related documents, copies of which can be accessed in accordance with the instructions in sections II.1.4 and VI.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

For FW's specific requirements, please see the information contained within the ITT and related documents, copies of which can be accessed in accordance with the instructions in sections II.1.4 and VI.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Invitation to Tender (ITT) documentation can be accessed via

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a username and will receive a password.

- The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

How To Find the ITT:

- Once logged in you must click on ‘ITTs Open to all Suppliers’.

- The etender references for this framework are:

project_36423 Provision of Internal Audit Services to the Finance Wales Group

Mandatory ITT

A tender response which is compliant with the requirements of the ITT must be submitted by all Tenderers:

project_36423- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’.

This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk at or 0800 3684852

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

Neither the Welsh Ministers, FW nor any of their agents or advisors will be responsible for, or liable for, any costs and expenses incurred by organisations participating in the procurement process and responding to the ITT. FW reserves the right at any time without notice and without liability to any bidder to: (i) withdraw from and/or abandon and/or defer the procurement process; and (ii) not to award any contract as a result of the procurement process.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69009

(WA Ref:69009).

VI.4)Procedures for review
VI.4.1)Review body
Finance Wales
1 Capital Quarter, Tyndall Street
Cardiff
United Kingdom
E-mail:

Internet address:www.financewales.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

FW will incorporate a minimum standstill period in compliance with the timescales within the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/08/2017