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A Financial Management System which shall include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General ...

Prior information notice

This notice is for prior information only

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
E-mail:
NUTS code: UKL24

Internet address(es):

Main address: www.powys.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.2)Joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PIN - Powys and Welsh Public Bodies Finance and Purchase to Pay Software System.

II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

A Financial Management System which shall include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required. There is a high level scope and specification available to interested parties. Potential Suppliers are invited to comment on the requirements. Information given in response to this PIN could be made available to all Suppliers as part of any subsequent tender exercise which may be undertaken at the sole discretion of the Council. The purpose of this exercise is to obtain Supplier feedback and inform any potential future tender process for a Financial System only.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Finance System including Purchase to Pay for Powys County Council

Lot No: 1
II.2.2)Additional CPV code(s)
66122000
II.2.3)Place of performance
NUTS code: UKL24
II.2.4)Description of the procurement:

Lot 1 the intention is for a single supplier to be awarded to this Lot.

PCC are looking for a Cloud based system.

Following the procurement exercise a contract may be awarded by Powys County Council.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Finance System including Purchase to Pay for Welsh Public Bodies

Lot No: 2
II.2.2)Additional CPV code(s)
66122000
II.2.3)Place of performance
NUTS code: UKL24
II.2.4)Description of the procurement:

Lot 2 will be established as a Framework with 3-5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.

The software solution may be either cloud or on premise, at this stage as we are looking at all the options in the market.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
01/09/2017

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Participation or non-participation in this process shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of this process shall place any supplier at an advantage in a potential procurement process.

Participation in this process will be at each organisation's own cost. No expense in responding to this PIN will be reimbursed by the Council.

Any information given in response could be made available to all Suppliers as part of any subsequent Procurement Process

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69863

(WA Ref: 69863).

VI.5)Date of dispatch of this notice:
07/08/2017