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Promotional Items Framework The Fire and Rescue Services in Wales purchase promotional items which are used to promote the reputation of the Service and to provide the general public with safety messages. The following ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park
Llantrisant
CF72 8LX
United Kingdom
Contact person: Amanda Young
Telephone: +44 1443232755
E-mail:
Fax: +44 1443232180
NUTS code: UKL

Internet address(es):

Main address: www.southwales-fire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1)Name and addresses
Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
United Kingdom
Telephone: +44 3706060699
E-mail:
Fax: +44 1267220562
NUTS code: UKL

Internet address(es):

Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.1)Name and addresses
North Wales Fire and Rescue Service
Fire and Rescue Service Headquarters, Ffordd Salesbury, St Asaph Business Park
St Asaph
LL17 0JJ
United Kingdom
Telephone: +44 1745535268
E-mail:
NUTS code: UKL

Internet address(es):

Main address: http://www.nwales-fireservice.org.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0516

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Promotional Items Frameworks.

Reference number: SWEU011
II.1.2)Main CPV code
79342200
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Promotional Items Framework

The Fire and Rescue Services in Wales purchase promotional items which are used to promote the reputation of the Service and to provide the general public with safety messages.

The following table provides examples of the types of promotional items purchased over the previous three years from various suppliers:

T-shirts, Canvas bags, Car air fresheners, Key rings, Lanyards, Coasters, Mugs, Fridge Magnets, Mousemats, Pens, Pencils, Crayons, Hoodies, Stickers, Badges, Water Bottles, USB Sticks, Memory Stick, Wristbands.

This list is not exhaustive and on occasion items may be required which are not of the specific type listed but are still Promotional items. It is proposed that the same process is used for these items where a suitable supplier is available as part of the framework agreement.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Clothing

Lot No: 2
II.2.2)Additional CPV code(s)
18000000
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

Clothing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Corporate

Lot No: 3
II.2.2)Additional CPV code(s)
39221121
18900000
44500000
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

Corporate - mugs, keyrings, drawstrings and Canvas Bag.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stationery

Lot No: 1
II.2.2)Additional CPV code(s)
30192121
30192122
30192123
30192124
37822000
30192130
39292500
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

Stationery.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per tender document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/09/2017
Local time: 14:00
Place:

South Wales FRS HQ.

Information about authorised persons and opening procedure:

Officers Authorised by the Fire Service.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69968

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:69968)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park
Llantrisant
CF72 8LX
United Kingdom
Telephone: +44 1443232755
Fax: +44 1443232180

Internet address:www.southwales-fire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/08/2017