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The Wales Higher Education Libraries Forum (WHELF) is a grouping of Chief Librarians and Directors of Information Services drawn from all the higher education institutions in Wales along with the National Library of Wales, Amgueddfa Cymru-National ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Contact person: Sue Davies
Telephone: +44 1792295890
E-mail:
NUTS code: UKL18

Internet address(es):

Main address: www.swansea.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Library Reading Lists System (WHELF).

Reference number: T59(17)
II.1.2)Main CPV code
48160000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Wales Higher Education Libraries Forum (WHELF) is a grouping of Chief Librarians and Directors of Information Services drawn from all the higher education institutions in Wales along with the National Library of Wales, Amgueddfa Cymru-National Museum Wales, Natural Resources Wales and the Open University in Wales.

This tender is being conducted by Swansea University, working in collaboration with Cardiff University to award 4-year framework agreement (on the basis of an initial agreement period of 3 years, with the option to extend for a further 12 months) for a sole provider of a Library Reading Lists System. This agreement will be open to all members of WHELF to call off their own contracts within the framework duration, in order to implement their own Library Reading Lists system.

II.1.5)Estimated total value
Value excluding VAT: 1 900 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48160000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Any of the Wales Higher Education Libraries Forum (WHELF) member institutions.

II.2.4)Description of the procurement:

The Wales Higher Education Libraries Forum (WHELF) is a grouping of Chief Librarians and Directors of Information Services drawn from all the higher education institutions in Wales along with the National Library of Wales, Amgueddfa Cymru-National Museum Wales, Natural Resources Wales and the Open University in Wales.

This tender is being conducted by Swansea University, working in collaboration with Cardiff University to award 4-year framework agreement (on the basis of an initial agreement period of 3 years, with the option to extend for a further 12 months) for a sole provider of a Library Reading Lists System. This agreement will be open to all members of WHELF to call off their own contracts within the framework duration, in order to implement their own Library Reading Lists system.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Funding may be provided from sources incl Welsh Govt, UK Govt, and European Investment Bank Loan. Project(s) may be part funded by the European Regional Development Fund through Welsh Govt.
II.2.14)Additional information

This tender is being lead by Swansea University in collaboration with Cardiff University to award a framework agreement for all members of WHELF to call off.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

This framework agreement will be open to all members of Wales Higher Education Libraries Forum (WHELF), therefore the successful provider must have sufficient capacity to implement call off contracts to 1 or more of the WHELF members at any 1 time.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Tender submissions will include responses to a Service Level Agreement section, which will form the basis for all call-off contract performance.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 11
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

This tender is being conducted via etenderwales BravoSolution Project 31574, ITT 63423.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 12/12/2017
IV.2.7)Conditions for opening of tenders
Date: 12/09/2017
Local time: 12:00
Place:

Swansea University Procurement section.

Information about authorised persons and opening procedure:

Etenderwales BravoSolution.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The funding for this contract may be provided from a number of different sources including the Welsh Government, UK Government, and European Investment Bank Loan and the project may be part funded by the European Regional Development Fund through the Welsh Government.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70072

(WA Ref: 70072)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295890

Internet address:www.swansea.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017