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Purchase of 450 Laptops.

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
United Kingdom
E-mail:
NUTS code: UKL18

Internet address(es):

Main address: http://www.swansea.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Purchase of 450 Laptops.

Reference number: CCS/17/058
II.1.2)Main CPV code
30213100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Purchase of 450 Laptops.

II.1.5)Estimated total value
Value excluding VAT: 315 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30200000
30213100
II.2.3)Place of performance
NUTS code: UKL18
Main site or place of performance:

Swansea.

II.2.4)Description of the procurement:

Purchase of 450 Laptops.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 09/10/2017
End: 08/01/2018
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13/12/2017
IV.2.7)Conditions for opening of tenders
Date: 14/09/2017
Local time: 12:00
Place:

Civic Centre, Oystermouth Road, Swansea, SA1 3SN.

Information about authorised persons and opening procedure:

Commercial Services Officers.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1. Register your company on the eTenderWales portal (this is only required once):

- Navigate to the portal: http://etenderwales.bravosolution.co.uk

- Click the ‘Suppliers register here’ link.

- Enter your correct business and user details.

- Note the username you chose and click ‘Save’ when complete.

- You will shortly receive an e-mail with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the project:

- Login to the portal with your username/password.

- Click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

- This will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only).

- Click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the invitation to tender:

- You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

- E-mail:

- Phone: +44 8003684850.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70212

(WA Ref:70212)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
City and County of Swansea Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom

Internet address:http://www.swansea.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
City and County of Swansea Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
VI.5)Date of dispatch of this notice:
14/08/2017