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Powys County Council (The Council) is tendering to establish a framework for the provision of transport services primarily within the county of Powys, however, there maybe some out of county requirements. The Council currently conveys ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
E-mail:
NUTS code: UKL24

Internet address(es):

Main address: https://etenderwales.bravosolution.co.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Passenger Transport Services in Powys.

Reference number: ITT_63108
II.1.2)Main CPV code
60112000
II.1.3)Type of contract
Services
II.1.4)Short description:

Powys County Council (The Council) is tendering to establish a framework for the provision of transport services primarily within the county of Powys, however, there maybe some out of county requirements.

The Council currently conveys around 7 000 pupils to 15 High Schools (some out of county), 74 primary schools and two FE sites across the county. In addition, the Council reported in 16/17 that 1 100 000 passenger journeys were made on 32 contracted public transport services.

The Council currently spends around 10 000 000 GBP pa providing home to school transport and engages with around 80 Contractors to provide around 275 dedicated home to school contracted routes. Learners may travel on either a dedicated school transport vehicle, being used exclusively for school learners or they may be conveyed on a vehicle providing a registered Local Bus Service where members of the public may be picked up and dropped off along the route and charged a separate fare.

II.1.5)Estimated total value
Value excluding VAT: 36 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Ad-Hoc passenger transport requirements

Lot No: 3
II.2.2)Additional CPV code(s)
60112000
60130000
60140000
60170000
II.2.3)Place of performance
NUTS code: UKL24
Main site or place of performance:

Powys, Mid Wales.

II.2.4)Description of the procurement:

This lot is for the provision of ad hoc passenger transport services that may be required by the Council through the duration of the framework.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Taxi (non PCV) - 1 to 8 seats

Lot No: 1
II.2.2)Additional CPV code(s)
60120000
II.2.3)Place of performance
NUTS code: UKL24
II.2.4)Description of the procurement:

The lot is for the provision of passenger transport services in vehicles up to eight seats.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

PCV service - 9 to 70 seats

Lot No: 2
II.2.2)Additional CPV code(s)
34114400
34121000
34121500
60172000
34121100
II.2.3)Place of performance
NUTS code: UKL24
II.2.4)Description of the procurement:

This lot is for the provision of passenger transport service in vehicles with between nine and 70 seats.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

The use of electronic auctions may be used to award contracts under this framework.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Instructions for Suppliers - Registration on etenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once):

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the ‘Click here to register’ link.

- Accept the terms and conditions and click ‘continue’.

- Enter your correct business and user details.

- Note the username you chose and click ‘Save’ when complete.

- You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender:

- Login to the portal with the username/password.

- Click the ‘Open Access ITTs’ link..

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

- This will move the ITT into your ‘My ITTs’ page (This is a secure area reserved for your projects only).

- Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the tender:

- You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 - 18:00) on:

- eMail:

- Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70063

(WA Ref:70063)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017