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Funding has been approved by Welsh Government technology grant to support a quality improvement, proof of concept project to replace the current manual interaction and information sharing processes of the current partner agencies - this is usually ...

Voluntary ex ante transparency notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
NHS Wales Shared Services Partnership
8th Floor, Brecknock House, University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
United Kingdom
Telephone: +44 2920746215
E-mail:
NUTS code: UK

Internet address(es):

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Design, Development and Implementation of a Cloud Based Multi-Agency Management System.

II.1.2)Main CPV code
72230000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Funding has been approved by Welsh Government technology grant to support a quality improvement, proof of concept project to replace the current manual interaction and information sharing processes of the current partner agencies - this is usually done by individual partner agencies compiling spreadsheets, sharing between themselves through various ways and the Frequent Attender Lead copying and pasting all relevant information into a single spreadsheet manually.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 91 804.16 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

Funding has been approved by Welsh Government technology grant to support a quality improvement proof of concept project to replace the current manual interaction and information sharing processes of the current partner agencies - this is usually done by individual partner agencies compiling spreadsheets, sharing between themselves through various ways and the Frequent Attender Lead copying and pasting all relevant information into a single spreadsheet manually.

This project has significant research based on the management of Frequent Flyers and Locality Solutions is the one supplier capable of meeting the Health Boards unique requirements to complete the pilot work to have a proof of concept to meet the demands of the timetable set by the Welsh Government and the winter pressures.

Locality Solutions already have a locality person centred CRM that is able to communicate across organisational boundaries safely and securely. Therefore this is especially ideal in a Frequent Attender environment where a person touches multiple agencies and high-risk Frequent Attender can be flagged to those individuals working and accessing the application. In addition they are already experienced in the issues associated with workflow and information governance and are therefore able to meet this very tight timescale of November 2017 for the development and implementation of a proof on concept solution and its support for 12 months.

The Health Boards requires

The ability to manage a Frequent Attender Case within a single workspace granting access to partner agencies that can view only those fields that they have permission to view. The ability to create multiple workflow processes which are triggered based on severity of cases, triggered behaviour or incident type. Workflow processes include the ability to automatically generate both optional and mandatory tasks. These tasks could include the request to fill out electronic forms, automated or manual escalation process, reminder to performs. The ability to generate intelligent information of a person's risk scores, contacts/incidents, action plans in a month or date view against a graph or chart to have a quick view of the progression of a frequent attender. This is to identify if specific actions have led to risk scores decreasing or increasing and aim's to build a pattern of the frequent attender. This will help the Frequent Attender team identify the appropriate pathways to success and promote a more patient-centred solution through learnings.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Efficiency through Technology Fund (ETTF) X.481.HTT.
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

This project has significant research based on the management of Frequent Flyers and Locality Solutions is the one supplier capable of meeting the Health Boards unique requirements to complete the pilot work to have a proof of concept to meet the demands of the timetable set by the Welsh Government and the winter pressures.

Locality Solutions already have a locality person centred CRM that is able to communicate across organisational boundaries safely and securely. Therefore this is especially ideal in a Frequent Attender environment where a person touches multiple agencies and high-risk Frequent Attender can be flagged to those individuals working and accessing the application. In addition they are already experienced in the issues associated with workflow and information governance and are therefore able to meet this very tight timescale of November 2017 for the development and implementation of a proof on concept solution and its support for twelve months.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Contract No: 17/2322/EC
V.2)Award of contract/concession
V.2.1)Date of contract award decision:
17/08/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Locality Solutions Ltd
Suite 115, Creative Quarter, 8 Morgan Arcade, The Hayes
Cardiff
CF10 1AF
United Kingdom
Telephone: +44 3300015307
NUTS code: UKL22
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 91 804.16 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=70311

(WA Ref:70311).

VI.4)Procedures for review
VI.4.1)Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Telephone: +44 2920746215
E-mail:

Internet address:http://www.procurement.wales.nhs.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.

Should additional information be required it should be requested from the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017