By browsing our site you agree to our use of cookies. You will only see this message once. Find out more
We regret to inform you that we have ceased publication of current announcements.
Unitedkingdom-tenders.co.uk domain is for sale. Please contact us.

Supply and delivery of labour and materials for the WHQS External Works Programme to CCBC.

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Derek Morris
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
E-mail:
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com

Further information can be obtained from: Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: https://www.proactisplaza.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: https://www.proactisplaza.com

Tenders or requests to participate must be sent to: Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: https://www.proactisplaza.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of labour and materials for the WHQS External Works Programme to CCBC.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: Within the boundaries of Caerphilly County Borough Council.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The Authority will extend the framework period to five years to ensure that they have sufficient time to complete the repair/upgrade of External Works to the Authority's Housing Stock in line with the Welsh Housing Quality Standard(WHQS) and in the time-scales and funding set out by Welsh Government.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 21 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Caerphilly County Borough Council are seeking expressions of interest for suitable organisations to undertake external works to the Authority's housing stock in line with the Welsh Housing Quality Standard (WHQS) Programme currently on-going within the Authority.
The works will be undertaken in the Upper Rhymney Valley of the County Borough and companies will be required to provide a range of external disciplines including but not limited to the areas included in the Common Procurement Vocabulary section of this notice.
II.1.6)Common procurement vocabulary (CPV)

45211000, 45211100, 45211200, 45261210, 45261211, 45261213, 45261214, 45261215, 45261300, 45261400, 45261410, 45261420, 45262000, 45262100, 45262350, 45262370, 45262510, 45262512, 45262520, 45262521, 45262522, 45262650, 45262660, 45262670, 45321000, 45421110, 45421148, 45421160, 45441000, 45442000, 45442100, 45442200, 45443000, 45112700, 45112712, 45332300, 45111100, 45422000, 44230000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Caerphilly County Borough Council are seeking expressions of interest for suitable organisations to undertake external works to the Authority's housing stock in line with the Welsh Housing Quality Standard (WHQS) Programme currently on-going within the Authority.
It is the Authority's intention to award a framework agreement for the above works in two separate lots as follows:
Lot 1 - Works packages below 750 000 GBP
Lot 2 - Works packages above 750 000 GBP
Bidders shall note that they are allowed to tender for one or both of the lots offered and to submit consortia/joint bids. Further information on consortia/joint bidding can be found in the ITT Documents.
It is the Authority's intention to appoint up to a maximum of twelve (12) contractors for each of the lots for this agreement. Therefore the top scoring twelve (12) contractors submissions received for each Lot following the evaluation of the Award stage of the process will be accepted onto the framework agreement. The agreement will be for a 5 year period from the 1.2.2015 to 31.12.2020.
Tenders will be evaluated by officers of the Authority and Tenant Panel and other experts as necessary. The evaluation methodology and information on how the future mini competitions will be conducted for this arrangement is provided in the ITT documents.
Bidders will be required to purchase all ‘key components’ from the Authority's supply partner arrangement, further details are supplied in the ITT documents.
The Authority will pursue energy efficiency opportunities presented by Government initiatives/ grants. Any work carried out under such schemes will not be covered by this contract.
Living Wage:
The Authority has adopted the policy in relation to the ‘Living Wage’. The ‘Living Wage’ is deemed to be the minimum income necessary for a worker to meet their basic needs. The current living wage is 7.65 GBP per hour outside of London. It is hoped that the successful contractor will give due consideration to the payment of the living wage to its employees, sub contractors and other persons it may engage in order to deliver this contract.
Any sub contracting arrangements will be limited to a maximum of one level and twenty percent (20 %) of the second level. All sub contract arrangements must ensure the flow down of terms and conditions (including payment terms) as detailed in the main contract.
The Authority reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Authority incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The Authority has made a policy decision that from the 1.1.2014 that all works contractors must be accredited with a Safety Schemes in Procurement (SSIP) association (or equivalent accreditation). Therefore, bidders must provide evidence of their Safety Schemes in Procurement (SSIP) accreditation(or equivalent accreditation). as part of their tender response.
Failure to provide evidence of the relevant accreditation will result in you not being able to undertake this or other contracts for the Authority.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.2.2015. Completion 31.12.2020

Information about lots

Lot No: 2 Lot title: Works packages above 750 000 GBP
1)Short description
Lot 2 will be for individual works packages issued by the Authority above the value of 750 000 GBP.
2)Common procurement vocabulary (CPV)

45261211

3)Quantity or scope
As stated within the quantity/scope.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Works Packages below 750 000 GBP
1)Short description
Lot 1 will be for individual works packages issued by the Authority below the value of 750 000 GBP.
2)Common procurement vocabulary (CPV)

45261210

3)Quantity or scope
As indicated within the notice quantity/scope.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The awarding authority reserves the right to request a bond, parent guarantee and / or other guarantees of financial liability both at the time of award of the contract and during the term. Please see the contract documents for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as ‘prime contractor’/‘lead contractor’. Consortia or other groupings must be legally constituted as a single entity prior to contract award or if more than one entity, must accept joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the contract and tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As set out in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CCBC/PS1290/14/DM
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
27.11.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 27.11.2014 - 12:00

Place:

Penallta House.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the "Register Now" button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and user name for you.
4. Please make a note of the Organisation ID and User Name, then click ‘Register’.
5. You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to Enter Organisation Details.
6. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click ‘Next’. This takes you in to the Welcome window.
9. In the ‘Welcome’ window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click ‘Done’ and you will enter the Supplier Home page.
11. From the Home Page, go to the ‘Opportunities’ area, then search for New Opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the ‘Items’ tab and the Documents tab as there will be information relating to the project held here.
14. You can now either ‘Create a Response’ to, or ‘Decline’ this opportunity.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The tender documents will outline the requirements of the tender process and the evaluation criteria.
Tender submissions are to be returned in accordance with the instructions set out in the Invitation to Tender documentation and must be received by no later than 12:00:00 (Noon) on Thursday 27 November 2014.
Bidders shall note that no tender submissions received following the stated deadline of 12:00 (Noon) on Thursday 27.11.2014 will be accepted.
Any enquiries relating to the ITT must be made by 12:00 (Noon) on Thursday 20.11.2014. If a question or request is made after this deadline, the Council may, at its absolute discretion, determine whether to provide a response or not to respond at all.
(WA Ref:14388)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Council is committed to contributing to the social, economic and environmental well-being of the wider community. At award of the contract, the successful provider will be expected to work with the Council to maximise the community benefits delivered through the framework arrangement. This will include (but not be limited to): Training and employment opportunities - to be developed in line with the Caerphilly Passport Programme (or equivalent) Maximising supply chain opportunities for SME's Working with schools and colleges - work experience/ work placements Existing Contractual Arrangements: In order to ensure that the Council meets its commitment to bringing up the standard and condition of its existing housing stock to the Welsh Government's Welsh Housing Quality Standard ("the Standard”) by the end of 2020, a number of contractual arrangements are in place which cover some elements of the scope of this agreement. In order to ensure that the Standard is met, some of these contracted arrangements may continue into the early term of this agreement. Further details regarding this issue can be found within the tender documentation. Supplier awareness sessions have been held and the Council will be holding further supplier days for each procurement associated with the WHQS Programme, all details will be advertised. Community Benefits will form part of the arrangement and be evaluated based on non core elements only as stated within the tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will notify candidates of whether or not they have been successful in accordance with the provisions of Regulation 23 (1) to 32 (A) of the Public Contracts Regulations 2006 as amended (‘the regulations’) and will hold a mandatory 10-day standstill period. Economic operators who have been prejudiced or are at risk of prejudice may issue proceedings in the high court (England and Wales) in accordance with the Regulations. Bidders should be aware that strict limits apply as laid down by the regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.10.2014